Part-Time Mailroom and Business Office Assistant

Department

JACOBS SCHOOL OF MUSIC (BL-MUS-IUBLA)

Job Summary

• Provides customer service assistance to faculty, staff, students, and visitors of the Jacobs School of Music (JSOM) by serving as a central informational resource in the mailroom.
• Provides friendly, efficient customer service. Receive, log, sort, and distribute incoming mail and packages across JSOM facilities (including Practice Building, Merrill Hall, Musical Arts Center, and East Studio Building).
• Assists departments with mass printing and copying requests.
• Processes incoming Purchasing Card (P-Card) requests, explains Indiana University (IU) financial guidelines and procedures to requestors, and collect and reconcile receipts.
• Provides administrative backup to Financial Administration staff as needed.
• Distributes and maintains inventory records for general office and classroom supplies across JSOM departments.
• Assists with inventory management and online order fulfillment for the JSOM Marketplace store.
• Provides occasional backup staffing for the Marketplace kiosk open during mainstage productions at the Musical Arts Center (primarily weekend evenings).

Qualifications

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED.)

SKILLS

Required

• Strong interpersonal and customer service skills.
• Ability to maintain strict confidentiality regarding sensitive university financial and personal data.
• Demonstrates ability to work effectively both independently and collaboratively withina team.
• Proficiency with standard office software and equipment.

Working Conditions / Demands

This position requires the ability to move up to 40 pounds. This position requires the ability to navigate multi-level building and move across campus between JSOM facilities for short periods. A person in this role requires the ability to perform computer-based tasks for extended periods. The person in this role must be able to perform the essential functions with or without accommodation.

Equipment Used: Personal computer (PC), enterprise/office software programs, telephone, copier/printer, cash register, and fax machine.

Additional Information

Current Indiana University students are not eligible for consideration due to direct access to confidential and sensitive employee/financial materials.

Work Location

IU Bloomington Campus.

This is an in-person position.

Advertised Salary

$15.00 per hour

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

Click here to learn more about Indiana Universitys Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

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Telephone: 812-856-1234