Partner Events Coordinator

Job#: 3045935

Job Description:

Partner Events Coordinator

Location: San Francisco, California (Hybrid)

Duration: 8 month contract

Role Overview

This is a supporting role on a Partner Events team, designed to carry the operational load of partner event activations. This includes booth logistics, sponsorship deliverables, vendor coordination, and on-site execution. The role will support the Partner Events Lead, who focuses on strategy, portfolio evaluation, and stakeholder alignment.

Key Responsibilities

• Support end-to-end sponsorship deliverables for major partner conferences, including deadlines, asset submissions, portal management, and contractual obligations.
• Coordinate booth logistics such as build, AV, furniture, graphics, electrical, internet, lead capture, and teardown.
• Support speaking session logistics, including speaker submissions, slide deadlines, tech checks, and rehearsal scheduling.
• Assist with sourcing, briefing, and managing exhibit houses, AV vendors, labor, and freight partners.
• Coordinate shipping and freight logistics for booth properties, hardware, and swag.
• Build and maintain staffing schedules, booth duty rosters, and demo rotations for on-site staff.
• Coordinate on-site executive and customer meeting logistics.
• Provide on-site logistics support during show days, from load-in to load-out.
• Maintain the sponsorship intake tracker and evaluation framework.
• Compile post-event recaps and document repeatable playbooks for event execution.

Required Qualifications

Experience:

• 5+ years of experience in B2B event marketing, tradeshow management, or sponsorship execution roles.
• Direct experience managing sponsorship presence at major tradeshows and conferences, specifically AWS re:Invent, Google Cloud Next, and Microsoft Ignite.
• Proven track record executing large-scale conference sponsorships and booth activations.
• Experience managing exhibit house and AV vendor relationships end-to-end.
• Experience with sponsorship deliverable management, including exhibitor portals, asset deadlines, and show services orders.
• Demonstrated ability to build staffing plans, run-of-show documents, and on-site logistics.

Technical Skills:

• Proficiency with exhibitor service portals and show management systems (e.g., Freeman, GES).
• Working knowledge of Salesforce and lead capture/scanning tools for pipeline attribution.
• Experience with procurement and contract management tools (e.g., Zip, Ironclad).

Preferred Qualifications

• Background in SaaS, cloud, or technology company partner/field marketing or tradeshow programs.
• Experience coordinating international event logistics.
• Familiarity with co-marketing programs and partner MDF processes.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.

Employee Type:

Contract

Location:

San Francisco, CA, US

Job Type:

Date Posted:

August 11, 2026

Pay Range:

$160 - $160 per hour

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