Payroll & Benefits Coordinator

Swatch Group

Miami, FL

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JOB DETAILS

SKILLS

Administrative Skills, Analysis Skills, Bluetooth, Communication Skills, Compensation and Benefits, Data Collection, Database Administration, Detail Oriented, Documentation, Employee Benefits, External Audit, File Maintenance, High School Diploma, Interpersonal Skills, Life Insurance, Lift/Move 25 Pounds, Maintenance Services, Manual Dexterity, Microsoft Excel, Microsoft Office, Military, Multitasking, Organizational Skills, Payroll Administration, Payroll Management, Payroll Software/Services, Physical Demands, Presentation/Verbal Skills, Problem Solving Skills, Project/Program Management, Reporting Skills, Retail, Sales, Transaction Processing/Management, Writing Skills

LOCATION

Miami, FL

POSTED

Today

The Company

Swatch Group is the world's number one manufacturer of finished watches. With its 16 watch brands, the Group is present in all price segments, and is also active in the manufacture and sale of jewelry, watch movements and components.

Swatch Group unites, among other companies, the following watch brands under its roof: Breguet, Harry Winston, Blancpain, Glashütte Original, Jaquet Droz, Omega, Longines, Rado, Union Glashütte, Tissot, Balmain, Certina, Mido, Hamilton, Swatch and Flik Flak. The Group has a strong distribution and multi-brand retail net with two sophisticated boutiques under the name of Tourbillon and Hour Passion. Swatch Group is also an important player in advanced nanomechanical, nanoelectronic and Bluetooth technologies essential to watchmaking and other industries.

Job Description

The Payroll & Benefits Coordinator will be responsible for assisting employees with benefits enrollment paperwork, maintaining employee database and files, and assisting with payroll processing; including helping compile payroll data and documentation. The position will support Payroll, Benefits and HR as per specific tasks and will process transactions related to the three functions.

Profile

Primary Duties and Responsibilities

File Maintenance:

Review new hires in HR/Payroll System, CEGID and Time & Attendance
Audit New Hire folders to assure all forms are received and completed
Assist employees with self-service and Time & Attendance access
Maintain employment files in accordance with state and federal regulations
File and maintain confidential personnel, benefits/medical documents and other HR records and purge documents as required under the HR recordkeeping policy

Maintain and audit I-9 forms and keep updated Visa documentation
Complete quarterly new hire, promotions and terminations report
Complete annual EEO-1 report

Payroll:

Assist in the gathering of documentation and data provided to external auditors
Provide confidential administrative support to the HR department in areas related to general administration, reporting, payroll and compliance
Review the benefit deduction changes per the "Payroll Task List- Handled by Benefits" for each payroll
Create basic reports and research information in the payroll system as requested (Excel knowledge required)
Assist with the approval of personal and direct deposit information employee self service requests, and assist employees with payroll related questions

Benefits:

Assist employees with enrollment related questions and general benefits information
Assist Benefits Analyst with processing of New Hire employee enrollments
Work with Benefits Analyst on special projects related to the processing of Benefits
Process changes in 401(k) enrollment (HIRS-Biweekly) and Transit Check Enrollment (Monthly)
Review weekly Vendor File Transfer Files and make corrections as needed
Assist with the distribution of Benefit related communications

Requirements

High School Diploma required
Minimum 2 years of work experience in a professional office environment is required
Experience in HR administration, Payroll processing or Benefits administration is preferred
Must have excellent verbal and written communication skills; strong interpersonal skills
Must be organized, accurate, thorough, and able to monitor own work for quality
Must be detail oriented and have problem solving skills
Proficiency in all Microsoft Office applications including an intermediate level of Excel
Experience with Ultimate Software (UKG Pro) a plus

Physical Requirements:

This is primarily a sedentary office position which requires the Payroll & Benefits Coordinator to have the ability to operate computer equipment, speak, hear, bend, stoop, reach, lift, and move and carry up to 25 lbs. Finger dexterity is necessary.

Additional Skill Requirements:

Must be self-motivated and a self-starter; quick learner for a multifaceted business and companion domestic and international staff;
Must possess strong organizational, project management and problem-solving skills with multi-tasking abilities in a fast-paced corporate environment;
Arrive early and work late if necessary
Understand and follow posted work rules and procedures
Must be a team player

This description outlines the basic responsibilities and requirements for the role. This is not a comprehensive listing of all job duties of the Payroll & Benefits Coordinator. Duties, responsibilities and activities may change at any time with or without notice.

Benefits Program

The Swatch Group is an equal opportunity employer that promotes diversity and is committed to environmental sustainability.

Excellent health, dental and vision insurance (employee and dependents are eligible 1st of the month following 30 days; generous employer contribution)
Immediate participation in the 401(k) and 100% vested employer match after one year (maximum 4% employer match with 5% employee contribution)
Company paid life insurance and Long Term Disability
18 days of PTO per year
Special bucket of sick time per year extended paid time for medical, parental and military leave
Holiday pay
Voluntary FSA, STD, Accident/Hospital Indemnity insurance
Employee product discount

Payroll & Benefits Coordinator

Swatch Group

Miami, FL

About the Company

Swatch Group

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