Payroll & HR Coordinator

The Position

Payroll & HR Coordinator supports payroll processing, and HR administration, as well as supports office operations This role requires accuracy, discretion, sound judgment, and the ability to manage deadlines and interruptions while providing professional service to employees, visitors, and vendors.

This is a full-time, onsite, nonexempt hourly position, Monday through Friday, with typical hours of 8:00 a.m. to 5:00 p.m. 

Payroll Administration

• Process accurate and timely payroll according to the established payroll schedule.
• Review time records for completeness, follow up on discrepancies, and obtain required approvals.
• Enter and maintain employee payroll data.
• Process routine payroll changes, including new hires, terminations, wage changes, bonuses, reimbursements, and benefit deductions.
• Prepare payroll reports, reconcile payroll information, and maintain supporting documentation.
• Respond to employee payroll questions and coordinate with managers, accounting staff, and payroll providers as needed.

Human Resources Support

• Support recruiting by posting openings, coordinating interviews, communicating with candidates, and preparing onboarding materials.
• Assist with employee onboarding and offboarding, including required forms, system updates, orientation scheduling, and record collection.
• Maintain personnel files and HR information systems with appropriate confidentiality and access controls.
• Assist with benefit enrollment, leave administration, policy acknowledgments, and other employee documentation.
• Answer routine employee questions about policies, payroll, benefits, and procedures.
• Support monthly HR newsletter and intranet with benefit and resourceful employee information

Office Administration

• Greet employees, applicants, visitors, delivery personnel, and vendors in a courteous and professional manner as well as answer and route incoming calls
• Coordinate daily office operations, supplies, mail, shipping, filing, and general administrative workflows including receiving and distributing mail, packages, and deliveries.

• Prepare correspondence, reports, forms, spreadsheets, and other business documents.
• Maintain orderly electronic and paper records in accordance with retention and confidentiality requirements.
• Assist Marketing department with various tasks and company events.

Other duties may be assigned based on business needs.

Position Qualifications and Experience

• High school diploma or equivalent.
• Two or more years of experience in office administration, payroll, human resources support, reception, or a related role.
• Working knowledge of payroll practices, timekeeping, and confidential employee records.
• Proficiency with Microsoft 365 applications, specifically Word and Excel and the ability to learn payroll and HR information systems.
• Strong written and verbal communication, organization, customer service, and problem-solving skills.
• Demonstrated accuracy, attention to detail, reliability, and discretion.
• Ability to prioritize competing demands and meet recurring deadlines.

Preferred

• Associate degree or coursework in business administration, accounting, human resources, or a related field.
• Experience processing payroll and supporting HR activities in a multi-location, construction, manufacturing, or similarly deadline-driven environment.
• Familiarity with employment documentation, benefit administration, and applicable payroll and HR compliance requirements.

Physical Demands/Working Environment

The employee must be able to communicate effectively, remain at a workstation for extended periods, move throughout the office, and occasionally lift or carry office materials weighing up to 25 pounds. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

The Marcus Mindset

At Marcus Construction, we hold firm to the belief that enduring relationships are built on trust and integrity. That starts with our greatest asset, our employees. We foster an environment that encourages our team to challenge the status quo, inspiring them to make a positive impact not only within the workplace but also in the communities we proudly serve. Anchored by this internal foundation, we prioritize excellence, safety, and quality, ensuring the delivery of exceptional experiences for our clients. This mindset leaves a lasting impression, making our designs and buildings stand out as the best and our communities better places to live and work.

Successful completion of a pre-employment background check and drug screening is required.

*This job description covers the principal duties and responsibilities of the position. It should not be construed as an exhaustive list of all that may be required of the employee for this job. Duties, responsibilities and skills may change at any time with or without notice.

We are an equal opportunity employer committed to making employment decisions based on merit and without regard to race, color, creed, religion, national origin, sex, sexual orientation, disability, age, marital status, or status with regard to public assistance. We connect employees from different backgrounds, experiences and perspectives so our team can foster a culture where we imagine new possibilities, spark innovation, inspire a sense of belonging, and coworkers are empowered to reach their full potential.