Payroll Manager

Description

Company Description

Job Description

Core Responsibilities

Payroll Operations

• Manage the end-to-end payroll processing for U.S. and international employees, ensuring payroll is completed accurately and on schedule.
• Oversee biweekly, semi-monthly, monthly, and off-cycle payrolls as applicable.
• Review payroll registers, audits, reconciliations, and exception reports prior to payroll approval. 
• Ensure proper calculation and processing of wages, bonuses, commissions, equity compensation, employee loans, and other supplemental payments. 
• Manage payroll-related accounting activities, including accruals, reconciliations, journal entries, and general ledger interfaces. 

Systems Administration

• Serve as the primary administrator and subject matter expert for Workday payroll systems. 
• Maintain payroll system configurations, earnings and deduction codes, tax setups, and organizational structures. 
• Partner with HRIS and IT teams to implement system enhancements, integrations, and process improvements. 
• Lead payroll-related testing for system upgrades, acquisitions, and organizational changes. 

International Payroll

• Manage payroll operations for employees located in multiple countries through local payroll providers and/or Employer of Record (EOR) arrangements. 
• Ensure compliance with local payroll tax regulations, social insurance requirements, statutory benefits, and employment laws. 
• Coordinate with external payroll providers, tax advisors, and finance teams to ensure accurate payroll reporting and funding. 
• Monitor exchange rate impacts, global mobility considerations, and cross-border payroll requirements. 

Compliance & Controls

• Ensure compliance with federal, state, local, and international payroll laws and regulations. 
• Maintain strong internal controls and support internal and external audits. 
• Manage payroll tax reporting, year-end filings, W-2s, 1099s, and international payroll reporting obligations. 
• Stay current on payroll legislation, tax regulations, and industry best practices. 

Team Leadership

• Lead, mentor, and develop existing and future payroll staff. 
• Establish performance goals, provide coaching, and support professional development. 
• Develop and document payroll policies, procedures, and internal controls. 
• Foster a culture of accuracy, accountability, and continuous improvement. 

Business Partnership

• Partner with Human Resources, Finance, Treasury, Tax, Legal, and business leaders on payroll-related matters. 
• Support mergers, acquisitions, divestitures, and organizational restructuring activities. 
• Provide payroll analytics, reporting, and insights to management. 
• Assist with compensation and benefit program implementation. 

Qualifications & Competencies

• Bachelor's degree and 5 years of related experience, a Master's degree and 3 years of related experience, or 8 years of related experience and no degree, and 3 years of supervisory experience.
• Progressive payroll experience, including at least 3 years in a payroll leadership or management role. 
• Hands-on experience managing payroll through Workday along with ADP tax compliance. 
• Strong experience with Workday Payroll, Workday HCM, and payroll integrations. 
• Demonstrated experience managing international payroll operations across multiple countries. 
• In-depth knowledge of U.S. payroll regulations, payroll tax compliance, wage and hour laws, and payroll accounting. 
• Experience working with third-party global payroll providers and international payroll vendors. 
• Advanced Microsoft Excel skills, including pivot tables, lookups, and data analysis. 
• Strong analytical, problem-solving, and organizational skills. 
• Excellent communication and stakeholder management abilities. 

Preferred Qualifications

• Certified Payroll Professional (CPP) certification. 
• Prior experience with ADP payroll systems. 
• Experience supporting publicly traded or private equity-backed organizations. 
• Experience with payroll integrations, system implementations, and HRIS transformations. 
• Knowledge of SOX compliance and internal control environments. 
• Experience managing payrolls for organizations with 750+ employees and multi-entity structures. 
• Familiarity with global mobility, expatriate payroll, shadow payroll, and international tax equalization programs. 

Key Competencies

• Payroll Compliance & Governance 
• Workday Payroll & Compliance Specialist 
• International Payroll Management 
• Process Improvement 
• Financial and Tax Reconciliations 
• Internal Controls & Audit Support 
• Leadership & Team Development 
• Project Management 
• Data Analysis & Reporting 
• Cross-Functional Collaboration 

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.