Title: Payroll Tax Manager
Reports To:Vice President of Payroll Tax
Division: Flex HR Payroll Tax Department
Location: Remote, out of Atlanta, GA, Nashville, TN or Chattanooga, TN
Status: Non-Exempt, part time
About Flex HR: Flex HR is a fast-growing HR outsourcing company co-located in Atlanta and Chicago. We work with companies in a variety of industries to help them manage their human resources and payroll. We are a team of professionals who consistently provide our clients with white-glove customer service. We are looking for a positive, self-motivated, dedicated, skilled, customer-focused, and detail-oriented person to join our team and organization.
Job Summary: The Payroll Tax Manager performs payroll tax-related functions, including tax notice research, audit, and resolution, fields payroll tax compliance questions from internal and external stakeholders, and reviews payroll reporting in a multi-site, multi-state, high-volume environment. The Payroll Tax Manager provides excellent customer service to managers and associates and is well versed in payroll compliance, taxes, and reporting.
Job Duties and Responsibilities:
- Set up income tax withholding, unemployment, and other employer payroll tax accounts for various states and municipalities for clients.
- Research and resolve payroll tax notices, including calling state and local tax agencies to discuss revenue or unemployment insurance agents.
- Audit payroll platforms and state tax portals to ensure all tax account information is complete and employer tax returns and payments are filed in a timely manner.
- Have previous detailed knowledge of multi-state employer tax law.
- Be organized, detail oriented, and self-managed to oversee and follow up on outstanding tax notices with the appropriate agency, payroll platform, or key stakeholder.
- Work with the accounting department within a client to ensure that the coding is correct for the general ledger.
- Handle all tax change requests in the payroll systems.
- Follow appropriate workflows and procedures for the payroll tax department.
- Maintain knowledge of rules and laws which govern payroll administration practices including taxation, benefits, and state & federal regulations.
- Ensure that payroll-related transactions are processed in compliance with external and internal policies.
- Reconcile errors and maintain/document all payroll records.
- Reconcile general ledger regarding payroll transactions.
- Must use their cell phone to monitor client needs including uploading Flex HR emails to their phone.
- Other assignments and projects assigned by management.
General Job Requirements:
- Be part of an organization that is team-based, positive and helpful.
- Always make ethical decisions.
- Continue to learn in your field and make improvements with your HR knowledge.
- Help to think critically about how to solve problems and how to work smarter, not harder.
Job Education and Experience:
- A minimum of an associate’s degree in a related field or equivalent work experience (a plus).
- Minimum of 2-3 years of high-volume payroll tax related experience.
- CPA firm or state tax agency experience a plus.
- Experience running payroll within multiple US States a plus.
- Be able to work in a high energy, fast paced environment to provide ease of doing business while delivering high quality and exceptional service.
- Demonstrate strong discipline to work independently, prioritize and manage workload including balancing the time between calls and processing requests for multiple clients.
- ADP, Paycor, QuickBooks, Netchex, Paycom and Paylocity payroll systems experience a plus.
Job Skills and Requirements:
- Demonstrated excellence in research, customer service, and written communications.
- Excellent Excel & report writing skills.
- Experience with multiple payroll platforms is helpful.
- Be part of an organization that is team-based, positive and helpful.
- Always make ethical decisions.
- Continue to learn in your field and make improvements at processing payroll.
- Help to think critically about how to solve problems and how to work smarter, not harder.
Featured Benefits:
- Comprehensive medical/dental/vision benefits with a significant portion of the benefit premium covered by the company.
- Health savings account, flexible spending account and dependent care spending account.
- Company paid employee assistance program (EAP) and short-term disability.
- 401(k) plan with a 4% company match.
- Flexible paid time off starting at 3 weeks per year; increases with length of service.
- 12 paid holidays annually.
- Educational assistance provided.
- Company-paid national SHRM membership.
- Company wellness program offers multiple presentations and provides access to one-on-one sessions with a wellness coach, with partial reimbursement available.
Featured Perks:
- $250 employee referral bonus
- Monthly tech reimbursement
- Birthday: “Day of birthday off”
- Continuous training and development
- Virtual Flex Fun Club
- Employee discount savings program
- Great remote working environment (energetic, friendly, fun, and collaborative)
- Access to financial advisor for financial planning and consulting
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. General office environment: some stress may occur in meeting project deadlines. Uses office equipment and computer approximately 90% of the workday.
Salary is $75,000 per year
Flex HR uses AI tools for document drafting and meeting transcription only. All candidate evaluation and hiring recommendations are made by a human recruiter. Flex HR sources candidates through third-party platforms including Indeed and LinkedIn, which operate independently and may use AI within their own technology.