Personal Assistant (Property & Project Coordination)Location: Coral Gables, FL (on-site at the principal's residence, private office provided)
Schedule: Monday through Friday, regular business hours, with occasional flexibility based on project needs Travel: Less than 25%
Compensation: $65,000 – $80,000, depending on experience
About the Opportunity
Our client, a successful business owner and entrepreneur, is seeking a Personal Assistant to oversee the day-to-day coordination of his personal life, residential properties, and active construction/renovation projects. With a growing portfolio of homes and a busy schedule leading his business, he is looking for a trusted, capable partner who can free up his personal time so he can enjoy his success while continuing his professional pursuits.
This is a high-visibility, high-trust role for a self-starter who thrives on keeping many moving pieces organized and running smoothly. This role is on-site and will work out of a home office at the clients residence in Coral Gables.
Key Responsibilities
Project & Property Coordination
- Serve as the day-to-day point of contact for several luxury rental properties in Florida, Mexico, Colorado, Spain and more, coordinating with architects, contractors, vendors, property managers and the owner's business leadership to keep the project on schedule
- Track timelines, deliverables, approvals, and communications across all projects
- Coordinate maintenance and service needs at the owners primary residence
- Serve as a liaison to the property manager and on-site staff at the Mexico property, relaying information and keeping the principal informed. This role does not manage the property or its staff
- Support new construction coordination across new business developments in Colorado and Barcelona, with the portfolio expected to grow
- Assist with light coordination related to the principal's boat, including communication with captains, maintenance providers, and service vendors (a small portion of the role; no prior boat experience required)
Personal Assistance
- Plan and coordinate personal travel, including itineraries, reservations, and ground transportation
- Schedule and manage appointments, including medical appointments
- Handle personal errands and administrative needs as they arise
- Anticipate needs and handle details proactively, with discretion and professionalism
Travel
- Occasional travel (under 25%) to the principal's properties to help oversee projects and on-site needs
Qualifications
Experience
- Background in project coordination, personal assistance, property management, design assistance, or a similar field
- Experience coordinating with vendors, contractors, or design and construction professionals is a strong plus
Skills & Attributes
- Excellent written and verbal communication skills
- Self-starter who takes initiative and anticipates needs before being asked
- Highly organized and detail-oriented, with the ability to juggle multiple priorities
- Resourceful, proactive, and a quick problem-solver
- Dependable, motivated, and driven to do excellent work
- Strong judgment and absolute discretion when handling personal and confidential matters
- Comfortable working independently in a home-office environment
Work Environment
This position is based on-site at the principal's Coral Gables residence, with a dedicated office space. The schedule is Monday - Friday during standard 9 - 5 business hours, with occasional additional support needed depending on project demands.
Compensation
- Base salary of $65,000 to $80,000, commensurate with experience.
- Health Insurance not provided