Program Management Analyst
Capstone Research Corporation is seeking to expand our team. Capstone Research Corporation is headquartered in Huntsville Alabama. We are a customer-oriented engineering services company providing world class research and development support across the Department of Defense (DoD): Army, Navy, Air Force, Marines, and Missile Defense Agency (MDA). Capstone offers 100% Company Provided Medical and Dental Insurance, Matching 401K, and Profit Sharing as part of our top-notch benefits package. Compensation for this position will be determined, but not limited to, factors such as responsibilities of the job, education, experience, knowledge, skills, abilities, alignment with market data, and internal equity.
We have an immediate opening for a Program Management Analyst to work in our Huntsville, AL office. In this role, you will provide administrative, operational, travel, and training support to ensure the efficient execution of Government programs and contracts. This position is responsible for managing travel arrangements, managing employee training requirements, maintaining program documentation, tracking administrative tasks, and supporting the Program team with day-to-day operational needs.
Key Responsibilities
- Provide day-to-day administrative and operational support to program team.
- Support compliance with company policies, Government contract requirements, and established administrative procedures.
- Coordinate and manage domestic and international business travel for employees supporting Government contracts ensuring compliance with company policies, contract requirements, and applicable government travel regulations.
- Review expense requests and receipts for accuracy, completeness, and compliance with Federal Travel Regulations (FTR), Federal Acquisition Regulation (FAR), and other applicable requirements, as relevant to the contract.
- Maintain accurate travel records, supporting documentation, and audit-ready files for government contract reviews and financial audits.
- Create, receive, review, and submit Trip Reports and supporting documentation to Primes and/or Contracting Officers.
- Serve as a primary point of contact for travel policy guidance, interpreting and applying Joint Travel Regulations (JTR) and Federal Travel Regulations (FTR).
- Coordinate and track required employee training for assigned programs and contracts.
- Schedule training sessions, register employees, and coordinate logistics with training providers.
- Maintain employee training records, certifications, completion dates, and expiration dates.
- Monitor upcoming and overdue training requirements and send reminders to employees and supervisors.
- Maintain training deliverables for all contracts.
Requirements
- 5+ years of experience in administrative support, program coordination, travel management, or training coordination.
- 3+ years of experience supporting Government contracts or working within a Government contracting environment preferred.
- Familiarity with Government travel policies, travel authorizations, and expense reporting preferred.
- Experience coordinating employee training, maintaining training records, and tracking compliance requirements.
- Strong organizational skills and attention to detail, with the ability to manage multiple travel requests and deadlines simultaneously.
- Proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
- Excellent written and verbal communication skills, with the ability to work effectively across project teams and administrative departments.
- Active Security Clearance or eligibility to obtain Security Clearance
Additional Desired Skills
- Bachelor's degree in Business Administration, Management, Human Resources, or a related field preferred. Equivalent experience may be considered.
Capstone Research Corporation is an Equal Employment Opportunity Company
All Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran.