Project Administrative Assistant

Title: Project Administrative Assistant

Position Type: Contract

Location: Remote

Key Project Requirements:

• Provide remote administrative support across multiple projects throughout the Americas.
• Maintain KPI reporting and assist with project presentations and management reviews.
• Coordinate meetings, schedules, timesheets, purchase order requests, travel, and expenses.
• Strong Excel, PowerPoint, organizational, and communication skills.

Job Summary:

We are seeking a Project Administrative Assistant to provide day-to-day administrative and project support for multiple projects across the Americas. This role will support project leadership with reporting, scheduling, document preparation, meeting coordination, timesheets, purchase orders, travel, expenses, and other administrative activities.

Essential Duties and Responsibilities:

• Maintain Tier 0 KPI information and prepare related reports and presentations.
• Assist with preparation of materials for SCR/EAC and PCR/PMR reviews.
• Coordinate meetings, invitations, schedules, and meeting minutes.
• Prepare presentations, reports, correspondence, and other project documentation.
• Support management and field service personnel with scheduling, performance reviews, and timesheets.
• Prepare and administer purchase order requests and related project tools.
• Coordinate leadership travel arrangements, expenses, and meetings.
• Provide general administrative support and complete additional assignments as needed.

Job Requirements:

• Strong organizational and administrative skills with attention to detail.
• Professional communication and interpersonal skills.
• Proficiency with Microsoft Excel and PowerPoint.
• Ability to manage multiple priorities in a fast-paced project environment.
• Reliable, self-motivated, and able to work independently in a remote environment.

Education / Experience:

• Previous administrative, project coordination, or office support experience preferred.
• Experience supporting project, construction, engineering, or field service teams is a plus.
• Proficiency with Microsoft Office applications and experience preparing reports and presentations.