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Administrative Support Jobs

Project Administrative Assistant

Keller North America, Inc.

Waynesville, North Carolina

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JOB DETAILS
SKILLS
Accounting, Administrative Skills, Business Support, Calendar Management, Communication Skills, Construction, Construction Engineering, Construction Support, Customer Support/Service, Data Entry, Detail Oriented, Document Management, Documentation, Employee Orientation, Facilities and Maintenance, High School Diploma, Hotel Reservation, Human Resources, Industrial Engineering, Leadership, Logistics, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Office Equipment, Onboarding, Operational Support, Operations Management, Order Delivery, Organizational Skills, Payroll Administration, Payroll Management, People Management, Plan Meetings, Presentation/Verbal Skills, Process Improvement, Process Management, Project Schedule, Project/Program Coordination, Project/Program Management, Property Management, Record Keeping, Rentals, Staff Training, Systems Maintenance, Telephone Skills, Time Management, Time Management Software, Training Program, Travel Planning, Writing Skills
LOCATION
Waynesville, North Carolina
POSTED
4 days ago
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Overview
Keller is the world leader in geotechnical construction and deep foundations. With a North American presence of over 100 years, we operate as the market leader with over 50 offices throughout the US and Canada. By connecting global resources and local experience, Keller develops innovative, practical, and cost-effective solutions to geotechnical challenges. Our values of integrity, collaboration, and excellence enable us to lead the industry in providing the optimal solution for our clients.

Keller is looking for a ProjectAdministrativeAssistant based out of the Clyde, North Carolina area. This position will sit at our project site approximately thirty minutes northwest of Waynesville, North Carolina.

The Project Administrative Assistant will provide administrative, operational, and customer service support to Keller North America project operations, project teams, and leadership personnel. This role is responsible for supporting daily office activities, coordinating communications, maintaining records and documentation, assisting with project and operational reporting, and ensuring efficient office operations in a fast-paced construction environment. The Project Administrative Assistant serves as a key point of contact for employees, clients, vendors, and visitors while supporting project administration, coordination, payroll processes, scheduling activities, and operational workflows. Success in this role requires strong organizational skills, attention to detail, professionalism, confidentiality, and the ability to manage multiple priorities simultaneously.
Responsibilities
  • Provide administrative support to project leadership, operations teams, project personnel, and other departments as needed.
  • Answer incoming telephone calls, direct inquiries, take messages, and provide professional customer service to clients, vendors, and employees.
  • Welcome visitors, clients, vendors, and applicants while maintaining a professional office environment.
  • Coordinate meetings, conference calls, training sessions, and other business events, including scheduling, logistics, and meeting preparation.
  • Maintain calendars and scheduling activities for project management and field personnel.
  • Assist with travel arrangements, hotel reservations, rental vehicles, and related travel logistics for employees and leadership.
  • Prepare, edit, format, distribute, and maintain correspondence, reports, presentations, spreadsheets, meeting minutes, and operational documentation.
  • Maintain organized filing systems, project records, employee documentation, and other business records in both electronic and paper formats.
  • Process incoming and outgoing mail, packages, deliveries, and courier services.
  • Order, receive, distribute, and monitor office supplies, equipment, and inventory to ensure operational readiness.
  • Assist with weekly payroll processes, timecard collection, review, and data entry in accordance with company procedures.
  • Support onboarding activities for new employees, including paperwork coordination, orientation scheduling, and employee record management.
  • Assist accounting, human resources, project management, and operations personnel with administrative tasks, data entry, reporting, and document management.
  • Coordinate office maintenance requests and communicate facility issues to property management, vendors, and service providers.
  • Maintain confidentiality when handling employee, financial, project, and company information.
  • Support project events, employee meetings, training programs, and company initiatives as assigned.
  • Participate in process improvement initiatives to enhance office efficiency, communication, and administrative workflows.
  • Perform additional administrative and operational support duties as assigned.
Qualifications
  • High School Diploma or equivalent required; Associate degree preferred.
  • Minimum 2 years of administrative, office support, customer service, or business support experience preferred.
  • Experience supporting construction, engineering, industrial, or project-based organizations preferred.
  • Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams, is required.
  • Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
  • Excellent verbal and written communication skills.
  • Strong attention to detail and commitment to accuracy.
  • Ability to maintain confidentiality and handle sensitive information with professionalism.
  • Experience with payroll support, timekeeping systems, data entry, or employee record manag

About the Company

K

Keller North America, Inc.

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