Project Administrator

• Oversee the intake and closeout procedures for related development and utility projects, encompassing review, logging, and routing tasks to the correct team members.
• Coordinate with construction management team, operations and stakeholders to support the project manager.
• Manage the shared inbox and ensure that all incoming correspondence is routed promptly.
• Distribute and maintain monthly updates for the project, including project map, and related tracking documents.
• Make sure all documentation is completed and stored according to the client’s standards.
• Tracking Process Construction Work Plans (CWPs) and Requests for Information (RFIs) throughout review and approval stages.
• Complete Job Hazard Analyses (JHAs) and coordinate their review with the client
• Handle requests for as-built drawings and oversee document control for all project files.
• Manage Dig Alert clearance tickets by forwarding, tracking, and confirming clearances before excavation work.
• Conduct Daily Inspection Report (DIR) audits to verify adherence to documentation standards.
• Manage and monitor Right of Entry (ROE) requests and approval statuses with the client and related departments.
• Coordinate requests for track allocation, manage single-tracking events, and organize bus bridge operations with the client’s  Operations.
• Offer accounting assistance such as encumbrance tracking and task order management.

• Over three years of experience in project administration, document control, or supporting construction management, ideally within a rail, transit, or infrastructure setting.
• Proven ability to manage and monitor large volumes of documentation, correspondence, and action items simultaneously.
• Experience with Right of Entry, Dig Alert/811, or construction permitting processes is highly desirable.
• Proficient in MS Office (Excel, Outlook), document management tools, and shared inbox/ticketing systems.
• Meticulous attention to detail and thorough follow-up ensure that all tasks are completed and nothing is overlooked.
• Possesses strong written and verbal communication skills and is comfortable engaging with contractors, agency staff, and internal team members.
• Experience working with Procore, Bluebeam, or comparable construction management platforms.
• Exposure to accounting support tasks like encumbrance tracking and task order management.
• Experience in utility coordination, review of adjacent developments, or transit operations coordination.
• Authorized to work in the United States.

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