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Project and Administrative Coordinator

Department of Conservation & Recreation

Boston, MA

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JOB DETAILS
SKILLS
Administrative Management, Administrative Skills, Analysis Skills, Behavioral Health, Best Practices, Business Administration, Calendar Management, Collective Bargaining, Communication Skills, Community Support, Data Analysis, Data Collection, Data Management, Funding, Grant Writing, Leadership, Maintain Compliance, Multitasking, People Management, Plan Meetings, Presentation/Verbal Skills, Procedure Development, Process Improvement, Program Planning, Progress Reports, Project Development, Project Planning, Project Tracking, Project/Program Coordination, Project/Program Management, Proposal Writing, Psychiatry and Mental Health, Public Administration, Record Keeping, Regulations, Regulatory Compliance, Reporting Skills, Schedule Development, Technical Support, Time Management, Training/Teaching, Vaccination, Writing Skills
LOCATION
Boston, MA
POSTED
Today

The Massachusetts Department of Mental Health (DMH) is seeking a Project and Administrative Coordinator with the Office of Behavioral Health Promotion and Prevention (OBHPP). As the Project and Administrative Coordinator, you will play an essential role in advancing grant-funded projects, supporting statewide partnerships, and helping drive data-informed strategies that promote mental health and wellness. This role involves maintaining compliance with grant requirements, preparing detailed progress reports, and supporting the overall administration of projects from initiation to completion.

The Project and Administrative Coordinator performs administrative duties to support the Assistant Commissioner for the Office of Behavioral Health Promotion and Prevention, coordinating schedules, preparing meeting materials, and communicating with stakeholders. The Project and Administrative Coordinator manages data collection and analysis, prepares reports on program outcomes, and develops data-driven improvement recommendations.

Duties and Responsibilities (these duties are a general summary and not all inclusive):

  • Coordinate multiple projects simultaneously, ensuring timely completion and quality delivery.
  • Monitor program progress and evaluate outcomes to ensure effectiveness.
  • Develop project plans, and timelines. Monitor project progress and report regularly to DMH leadership.
  • Assist in the preparation of grant proposals, ensuring alignment with DMH's strategic goals and objectives.
  • Monitor grant-funded projects to ensure compliance with funding requirements and achievement of program goals.
  • Work with the Assistant Commissioner & Program Director to coordinate and facilitate project activities.
  • Engage partners and key stakeholders to ensure effective collaboration.
  • Offer expert technical support to community partners, coordinate training material development, and guide best practices in behavioral health promotion.
  • Collaborate with local organizations to strengthen community-based behavioral health initiatives.
  • Facilitate partnerships between the office and community stakeholders, engage with stakeholders, and represent the Office at events.
  • Provide administrative support to the office leadership.
  • Manage schedules, coordinate meetings, prepare briefing materials, and draft correspondence, reports, and presentations as needed.

Required Qualifications:
  • Knowledge of the methods used in the preparation of charts, graphs and tables.
  • Knowledge of the methods of general report writing.
  • Capacity to understand, explain and apply the laws, rules, regulations, policies, procedures, etc. governing assigned unit activities.
  • Ability to analyze and determine the applicability of data, to draw conclusions and make appropriate recommendations.
  • Ability to assemble items of Information In accordance with established procedures.
  • Ability to maintain accurate records.
  • Ability to prepare and use charts, graphs and tables.
  • Ability to prepare general reports.
  • Capacity to write concisely to express thoughts clearly and to develop Ideas In logical sequence.
  • Ability to follow written and oral instructions.
  • Ability to give written and oral instructions in a precise, understandable manner.
  • Ability to communicate effectively in oral expression.
  • Capacity to coordinate the efforts of others in accomplishing assigned work objectives.
Preferred Qualifications:
  • Knowledge of the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities.
  • Knowledge of the organizational structure and functions of the assigned agency.


DMH Mission Statement:

The Department of Mental Health assures and provides access to services and supports to meet the mental health needs of individuals of all ages, enabling them to live, work and participate in their communities. The Department establishes standards to ensure effective and culturally competent care to promote recovery. The Department sets policy, promotes self-determination, protects human rights and supports mental health training and research.

Pre-Offer Process:

A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit

Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website.

ADA Reasonable Accommodation:

If you require a reasonable accommodation with the application/interview process, please contact us at: EOHHS Candidate ADA Requests

For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800- 510-4122 Ext. #4.

Qualifications:
First consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required (A) experience.*

II. A Graduate degree with a major in business administration, business management or public administration may be substituted for a maximum of three years of the required (A) experience.*

III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required (A) experience.*

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE: No substitutions will be permitted for the required (B) experience.

Salary placement is determined by a combination of factors, including the candidate's years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division's Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

Title 101 CMR 23.00 ("Regulation") requires certain agency staff to have received the COVID-19 vaccination and Influenza vaccination, or have taken required mitigation measures, to prevent viral infection and transmission in State Hospitals and State Congregate Care Facilities. The Regulation applies to this position. Successful candidates will be required to acknowledge and attest to your vaccination status for both COVID-19 and Influenza.

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

About the Company

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Department of Conservation & Recreation

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