Project Compliance Coordinator

Position Description

Quality Enterprises is looking for a Project Compliance Coordinator to join our team. The Project Compliance Coordinator is responsible for managing and ensuring compliance across all phases of civil construction projects with a focus on permitting, grant requirements, Equal Employment Opportunity (EEO) compliance, and certified payroll reporting. This role plays a critical part in maintaining regulatory adherence, supporting funding requirements, and minimizing risk across publicly and privately funded infrastructure projects. This position requires independent judgement in interpreting regulations, advising project teams, and making recommendations to ensure compliance.

Position Requirements

Essential Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Duties and responsibilities may change at any time with or without notice.

Permitting & Regulatory Compliance

Coordinate, track, and manage all project permits, approvals, and licenses required at federal, state, and local levels.

Serve as liaison with regulatory agencies to ensure timely submissions and approvals.

Identify potential permitting risks and recommend corrective actions to project leadership.

Maintain permit logs and ensure compliance with all permit conditions throughout the project lifecycle.

Grant Compliance

Ensure compliance with grant requirements, including federal, state, and local funding provisions (e.g., documentation, reporting, and allowable costs).

Track and maintain records required for grant audits and reimbursement requests.

Assist in preparing reports and supporting documentation for funding agencies.

Monitor adherence to contract terms tied to grant-funded projects.

EEO & Labor Compliance

Support compliance with Equal Employment Opportunity (EEO) regulations and workforce reporting requirements.

Monitor workforce participation goals (e.g., minority business enterprises (MBE), women-owned businesses (WBO), and Disadvantage Business Enterprise (DBE)).

Analyze workforce data and identify gaps or trends requiring corrective action.

Maintain documentation related to workforce compliance and respond to audits or agency inquiries.

Certified Payroll & Wage Compliance

Review and process certified payroll reports in accordance with prevailing wage laws (e.g., Davis-Bacon Act or state equivalents).

Communicate deficiencies to subcontractors and recommend corrective measures.

Ensure subcontractor compliance with wage determinations and reporting requirements.

Audit payroll submissions for accuracy, completeness, and compliance.

Maintain organized certified payroll records for audit readiness.

General Compliance & Coordination

Maintain comprehensive and organized compliance documentation across all projects.

Conduct internal audits to identify and resolve compliance issues proactively.

Collaborate with project managers, subcontractors, human resources, and accounting teams.

Develop or update compliance procedures, checklists, and internal controls as needed.

Provide guidance and training to project staff on compliance requirements.

Stay current on applicable laws, regulations, and industry standards.

Qualifications:

Bachelor's degree in construction management, business administration, public administration, or related field preferred.

3+ years of experience in construction compliance, contract administration, or project coordination.

Experience with public works projects and government-funded contracts strongly preferred.

Familiarity with permitting processes and regulatory agencies.

Working knowledge of grant compliance requirements and audit processes.

Experience with EEO compliance and workforce reporting.

Strong understanding of certified payroll and prevailing wage laws (e.g., Davis-Bacon).

Ability to exercise independent judgement and make recommendations regarding compliance risks and corrective actions.

Demonstrated ability to influence stakeholders at multiple levels and drive compliance outcomes without direct authority.

Strong interpersonal skills with the ability to build effective working relationships across departments and with external partners.

Proven ability to interpret complex regulations and communicate implications clearly to non-technical audiences.

Experience leading or coordinating cross-functional initiatives related to compliance, audits, or process improvements.

Excellent organizational, analytical, and documentation skills.

Strong attention to detail and ability to manage multiple deadlines.

Effective communication and coordination skills.

Proficiency in Microsoft 365 including Excel, Word, and Outlook.

Experience with payroll reporting systems and compliance tracking tools preferred.

Must pass pre-employment drug test and background screening in accordance with applicable federal, state, and local laws.

Working Conditions and Physical Requirements:

Must be able to move light objects weighing up to 15 pounds.

This role involves occasional visits to job sites requiring the use of personal protective equipment (PPE).

Job site visits may involve exposure to outdoor weather conditions and active construction environments.

This work involves long periods of time sitting at a desk or table or while intermittently sitting or standing as needed to perform essential job duties.