Job Description Job title: Project Coordinator
Location : Austin, Texas
Work Arrangement: Hybrid
Contract Duration : 6 months with the possibility for extension
Pay Rate : $25-$28 per hour on a W2
Position Summary
The Project Coordinator will support the delivery of People Team transformation initiatives focused on AI enablement, automation, digital experiences, operational excellence, and knowledge management. This role will partner closely with Transformation Leads, People Systems, People Technology, and CIT teams to coordinate projects, gather requirements, document business needs, track execution, and help drive successful implementation of strategic enhancements.
The ideal candidate is highly organized, comfortable working across technical and business teams, and experienced in coordinating cross-functional projects from intake through deployment.
Key Responsibilities Project Coordination & Delivery Coordinate multiple transformation and enhancement initiatives simultaneously. Develop and maintain project plans, timelines, risks, dependencies, and status reporting. Facilitate project meetings, working sessions, and stakeholder reviews. Track project milestones and ensure follow-up on action items and deliverables. Escalate risks, blockers, and resource constraints to project leadership. Business Requirements & Process Improvement Partner with business stakeholders to gather and document requirements. Assist with development of Business Requirements Documents (BRDs), process flows, use cases, and solution recommendations. Help identify opportunities for automation, simplification, and improved employee experiences. Support testing, validation, and deployment readiness activities. AI, Automation & Digital Transformation Support initiatives focused on GenAI agents, workflow automation, digital assistants, and employee self-service experiences. Coordinate activities between business stakeholders, technical teams, and vendors. Help track enhancement backlogs, prioritization decisions, and release schedules. Monitor implementation progress and adoption metrics. Cross-Functional Partnership Work closely with People Systems, People Technology, CIT, GPS, and COE partners. Coordinate requirements reviews, design discussions, testing activities, and implementation planning. Ensure alignment across business, process, and technology teams. Knowledge Management & Operational Excellence Support knowledge governance and content improvement initiatives. Coordinate efforts to organize SOPs, process documentation, fulfillment guidance, and operational materials. Help establish standards and processes that improve operational consistency and scalability. Drive documentation and project artifact management. Portfolio Reporting & Governance Maintain project dashboards and status updates. Prepare leadership-ready presentations, summaries, and executive communications. Support governance reviews by providing project metrics, progress updates, risks, and key decisions. Track project outcomes against defined success measures. Preferred Qualifications Experience 3-7 years of experience in project coordination, project management, business analysis, or operational transformation. Experience supporting technology, HR, digital transformation, or process improvement initiatives. Experience working with cross-functional teams and managing competing priorities. Skills Strong project planning and organizational skills. Ability to create BRDs, process maps, and business documentation. Excellent communication and stakeholder management skills. Strong attention to detail and follow-through. Comfort working with technical teams and translating business needs into actionable requirements. Experience preparing executive-level updates and presentations. Preferred Experience supporting AI, automation, ServiceNow, Workday, or digital transformation initiatives. Knowledge of Agile, project management methodologies, or continuous improvement practices. Experience using project management and collaboration tools such as Jira, Azure DevOps, ServiceNow, Smartsheet, or Microsoft Planner. Exposure to HR, People Operations, Payroll, Benefits, Employee Experience, or shared services environments.
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Show more Numbers & Facts Location Austin, TX Salary $25–$28 Per Hour
Skills
Agile Programming Methodologiesunmatched
Artificial Intelligence (AI)unmatched
Atlassian JIRAunmatched
Automationunmatched
Backlog Prioritizationunmatched
Business Analysisunmatched
Business Developmentunmatched
Business Processesunmatched
Communication Skillsunmatched
Continuous Improvementunmatched
Cross-Functionalunmatched
Detail Orientedunmatched
DevOpsunmatched
Documentationunmatched
Employee Benefitsunmatched
Follow Throughunmatched
GPS (Global Positioning System)unmatched
Knowledge Managementunmatched
Leadershipunmatched
Metricsunmatched
Microsoft Product Familyunmatched
Microsoft Windows Azureunmatched
Operational Auditunmatched
Operational Improvementunmatched
Organizational Skillsunmatched
Problem Solving Skillsunmatched
Process Flowunmatched
Process Improvementunmatched
Project Management Softwareunmatched
Project Planningunmatched
Project Trackingunmatched
Project/Program Coordinationunmatched
Project/Program Managementunmatched
Reporting Dashboardsunmatched
Requirements Managementunmatched
ServiceNowunmatched
Standard Operating Procedures (SOP)unmatched
Team Lead/Managerunmatched
Team Playerunmatched
Technical Supportunmatched
Test Designunmatched
Use Casesunmatched
Validation Testingunmatched
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