Project Coordinator

Job Title: Project Coordinator / Construction Project Engineer

Job Description

The Project Coordinator / Construction Project Engineer supports project leadership by managing the day-to-day administrative and coordination needs of active commercial construction projects. This role keeps project documentation, submittals, and closeout records organized and current so project teams can focus on field execution. The position offers exposure to all phases of construction projectsfrom startup through closeoutacross a variety of facilities such as schools, public buildings, fire stations, and hospitals, and serves as an entry point into a project management career path within commercial, ground-up construction.

Responsibilities

• Support Project Managers, Assistant Project Managers, and project teams by handling ongoing administrative and coordination tasks for multiple active construction projects.
• Assist with managing multiple projects simultaneously, ranging from approximately 2 to 14 projects at a time depending on size and complexity.
• Help manage projects of varying scale, including both large and small commercial construction projects with typical values in the range of approximately $35 million.
• Assist with project startup activities, ensuring that all initial documentation, forms, and project management tools are properly set up and organized.
• Assist with project closeout activities, including organizing and compiling final documentation, warranties, and closeout records.
• Organize, track, and accurately maintain a high volume of project and contract documents, ensuring records are complete, accessible, and up to date.
• Assist project teams with managing the submittal process, including uploading, sorting, tracking, and logging responses in project management platforms.
• Conduct outreach to stakeholders, subcontractors, and vendors to obtain outstanding submittals, proposal pricing, and closeout documentation as needed.
• Monitor the status of multiple projects and coordinate with project teams to ensure key tasks, deliverables, and documentation are completed on time.
• Maintain documentation for upcoming and active projects using the internal server and project management software, ensuring consistent file organization.
• Assist with monitoring and reporting on ongoing projects, including preparing and maintaining certified payroll documentation when required.
• Assist with the maintenance and management of the companys Procore project site, including updating project information and documentation.
• Support the Director of Operations with department-wide administrative tasks and special projects as assigned.
• Independently research information, ask clarifying questions, and use sound judgment to make decisions that move tasks and projects forward.
• Take ownership of problems or mistakes, communicate issues promptly, and work collaboratively with others to develop and implement solutions.
• Collaborate with site-based superintendents and other on-site personnel, providing office-based support and managing paperwork and documentation related to field activities.
• Occasionally visit job sites to support project needs while primarily coordinating and managing project documentation from the office.

Essential Skills

• Experience in the construction field, ideally with exposure to commercial or institutional projects such as schools, public buildings, fire stations, or hospitals.
• Understanding of commercial construction and general construction processes, including ground-up construction.
• Ability to efficiently and accurately use technology, project software, and standardized forms and templates to support project administration.
• Strong organizational skills with the ability to accurately maintain a high volume of project and contract documents across multiple projects.
• Capability to monitor multiple projects simultaneously and follow up with project teams to ensure tasks and documentation are completed.
• Experience supporting project management or construction management activities, including coordination of submittals and change-related documentation.
• Proficiency with project management platforms, including experience maintaining data and documents in systems such as Procore or similar tools.
• Strong communication skills to effectively interact with project managers, superintendents, stakeholders, subcontractors, and internal departments.
• Ability to independently research information, ask targeted questions, and make informed decisions to accomplish assigned tasks.
• Accountability and problem-solving skills, with a willingness to own issues and collaborate on solutions.
• Attention to detail and accuracy when handling project records, certified payroll documentation, and contract-related materials.

Additional Skills & Qualifications

• Experience in commercial construction project coordination or project engineering, particularly on projects in the $35 million range.
• Experience managing or assisting with multiple concurrent construction projects, ranging from small to larger-scale efforts.
• Familiarity with institutional construction environments, including schools, public buildings, fire stations, and hospitals.
• Knowledge of change order processes and documentation within commercial construction projects.
• Exposure to or interest in pursuing a project management career path within the construction industry.
• collaboration with company leadership on select projects in a smaller-team setting.
• Ability to adapt to a fast-paced environment while maintaining organized systems for documentation and communication.

Work Environment

This role is primarily office-based in a modern, brand-new office located near major highways, with convenient on-site parking. The work environment offers a small, personal feel where project teams collaborate closely and often interact directly with company leadership, while still engaging in interesting and complex larger commercial projects. The Project Coordinator / Construction Project Engineer manages paperwork, documentation, and project coordination from the office and occasionally visits job sites, which are managed day-to-day by on-site superintendents. Work is performed using project management platforms such as Procore, internal servers, and standard office technology in a professional office setting.

Job Type & Location

This is a Permanent position based out of Baltimore, MD.

Pay and Benefits

The pay range for this position is $60000.00 - $70000.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

401k match. full healthcare, dental and vision insurance. strong PTO package

Job Type & Location

This is a Permanent position based out of Baltimore, MD.

Application Deadline

This position is anticipated to close on Nov 15, 2026.

Workplace Type

This is a fully onsite position in Baltimore,MD.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.