Project Coordinator (Bus Prof)

Position: Project Coordinator
Location: Minneapolis, MN (Hybrid)
Duration: 12-Month Contract with Strong Potential for Extension or Conversion
Hourly Pay Rate: $25.00-$28.50

Position Overview
Our client is seeking a highly organized and detail-oriented Project Coordinator to support major capital projects within its Strategic Projects Group. This team manages large-scale infrastructure projects, including new wind farms, solar installations, repower projects, substations, transmission projects, and other capital initiatives valued at $15M+.

This role is critical to the success of project execution, serving as the central point of coordination for drawings, RFIs, submittals, project documentation, and communication among project teams, engineers, construction personnel, and equipment suppliers.

Key Responsibilities

• Coordinate and track project drawings, RFIs, submittals, and other critical project documentation.
• Manage and monitor document workflows to ensure approvals and reviews are completed on schedule.
• Utilize shared email inboxes and OneNote to track deadlines, status updates, and project deliverables.
• Route documents to engineers, project managers, and stakeholders while ensuring timely responses.
• Perform quality checks on project documents to ensure accuracy and completeness.
• Maintain both digital and physical document libraries.
• Modify, organize, and distribute PDF documentation using Adobe Acrobat Pro, Bluebeam, or similar software.
• Print, assemble, bind, package, and ship large-format drawings and project documentation packages to construction sites and project stakeholders.
• Communicate internally with project teams and externally with equipment vendors and suppliers as needed.
• Support project managers and engineering teams by proactively identifying and resolving documentation bottlenecks.

Typical Day
A typical day consists of managing document workflows, monitoring project deadlines, responding to email correspondence, coordinating approvals, and ensuring project documentation is properly tracked and distributed. The role includes both desk-based work and hands-on responsibilities involving printing, organizing, packaging, and shipping project documentation.

Team Environment
This position supports project teams consisting of project managers, lead engineers, construction personnel, and other stakeholders. Project teams typically consist of approximately 10 members.
The culture is highly collaborative and supportive, with team members relying heavily on Project Coordinators to keep projects organized and moving forward. Successful individuals in this role are proactive, dependable, and take ownership of ensuring no document, deadline, or project requirement falls through the cracks.

Required Qualifications:

• 2-4 years of experience in a professional administrative, project coordination, document control, or project support role.
• Strong organizational and time management skills.
• Exceptional attention to detail and commitment to accuracy.
• Experience reviewing and managing project documentation.
• Strong written and verbal communication skills.
• Experience maintaining electronic and physical document libraries.
• Proficiency with:
  • Microsoft Office Suite
  • Outlook
  • Teams
  • SharePoint
  • OneNote
• Experience working with PDF management software such as:
  • Adobe Acrobat Pro
  • Bluebeam
  • ProjectWise (preferred)

Preferred Qualifications

• Experience supporting engineering, construction, utility, energy, or capital project environments.
• Experience with large-scale infrastructure, construction, or utility projects.
• Experience with firms such as Mortenson or other large construction and engineering organizations.
• Document control or project administration experience supporting multiple stakeholders and deadlines.

Desired Traits
We are looking for someone who:

• Takes initiative and proactively solves problems.
• Thrives in a fast-paced environment with multiple deadlines.
• Has a strong sense of ownership and accountability.
• Is willing to assist wherever needed.
• Works well independently while collaborating effectively with a team.
• Demonstrates exceptional attention to detail and professionalism.

Work Schedule

• Hybrid schedule:
  • Onsite: Tuesday, Wednesday, Thursday
  • Remote: Monday and Friday (workload permitting)
• Standard business hours
• Occasional overtime may be required based on project demands.

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

#M1
Ref: #192-Precision San Antonio