Job Description
Overview:
TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide. This Client is mission is to discover and deliver innovative medicines and solutions that address complex health issues and enhance people's lives.
Position: Project Coordinator III
Location: Irvine, CA 92612
Duration: 6 Months
Job Type: Temporary Assignment
Work Type: Hybrid
Job Description:
TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide. This Client is mission is to discover and deliver innovative medicines and solutions that address complex health issues and enhance people's lives.
Position: Project Coordinator III
Location: Irvine, CA 92612
Duration: 6 Months
Job Type: Temporary Assignment
Work Type: Hybrid
Job Description:
- Project Analyst will manage and support operational and portfolio/project activities related to Clinets BTS Department.
- They are responsible for working with internal and external colleagues to support project and financial needs for the Aesthetics portfolio, as well as day-to-day department needs.
- The Project Analyst will also support cross-functional activities.
Job Responsibilities
Project Support (70%)
- Monitor the health, completeness, and accuracy of project records across the portfolio.
- Review project schedules and milestone dates to help track whether timelines are being met and follow up with project leads when updates are needed.
- Follow up with leads and stakeholders to ensure project status reports, risks, issues, action items, and financial information are updated in a timely and accurate manner.
- Provide administrative and operational support for project and portfolio tracking, reporting, documentation, financial management follow-up, and stakeholder communications.
- Support project financials and resourcing activities, as needed, from a tracking, operational, and reporting perspective.
- Maintain integrity and quality of portfolio data, reporting files, trackers, and supporting documentation.
- Create and update reports from various datasets while helping maintain consistency and accuracy of information.
- Support cross-functional areas from a project portfolio perspective by coordinating information, tracking updates, and helping maintain visibility across initiatives.
- Assist with updating, organizing, and maintaining SharePoint sites, shared folders, and portfolio files.
- Assist with updating presentations, PowerPoint materials, status update decks, and job aides.
- Coordinate with team members to gather information in support of presentations, dashboards, portfolio reviews, and project status updates.
- Prepare or support agendas, notes, summaries, and follow-up items for portfolio and team meetings.
- Contribute to communication materials and employee meeting content, as needed.
- Assemble and coordinate with team members needed to support meeting preparation, logistics, and follow-up while keeping costs at a minimum.
- Other duties as assigned.
Department Support (20%)
- Support department and portfolio needs through the creation, updating, and formatting of PowerPoint presentations, status update decks, spreadsheets, tracking logs, and related materials.
- Maintain department and portfolio tracking tools to support visibility to project status, financial updates, action items, milestones, and reporting needs.
- Coordinate with team members and cross-functional partners to gather, organize, and consolidate information for presentations, portfolio updates, reports, and leadership materials.
- Assist with preparation of recurring and ad hoc reports, spreadsheets, and documentation used to support portfolio oversight and department operations.
- Manage administrative tasks such as uploading documents to SharePoint, organizing files, updating contact lists and org charts, and maintaining shared team resources.
- Develop and maintain event calendars and updates on AA communication channels, including SharePoint and Teams.
- Serve as a point of contact for coordination across internal departments and support effective communication with cross-functional stakeholders.
- Provide financial and purchasing support as needed, including event-related purchase orders, meeting cards, invoice follow-up, and related documentation.
- Provide support to a large, diverse team geographically distributed across the globe.
- Other duties as assigned.
Meeting and Event Support (10%)
- Coordination of meetings and events. Connect with presenters, put together slides (PPTX) and/or coordinate with BTS Communications team to align to brand style/guidelines, schedule meetings, purchase any meeting/event specific supplies, coordinate catering/food requests, book rooms, secure support from on-site A/V teams, capture minutes and follow-up action items.
- Provide additional on-site support at meetings as requested by business owner or meeting planning manager/team.
- Support for broader BTS meetings and culture events. Coordinate with BTS Communications Team and other Department Administrators and Coordinators as needed.
- Other duties as assigned.
Qualifications
- High School Diploma required; bachelor's degree preferred in Business Administration, Communications
- Experience with Microsoft Office Suite including Word, PowerPoint, and Excel.
- Knowledge of SharePoint is a plus.
- Knowledge of SAP to process purchase orders (P.O.) and/or invoices preferred.
- Strong planning and organizational skills
- Experience with working effectively in matrix environments.
- Ability to manage competing and shifting priorities and requests.
- Good communication skills, written and verbal.
- Shows high level of initiative and ability to work independently.
- Ability to deliver results in a fast-paced environment.
- Ability to work independently, hybrid working environment.
- Must be able to provide effective customer service.
- English fluency both verbal and written.
- Ability to handle confidential information.
TekWissen Group is an equal opportunity employer supporting workforce diversity.
Numbers & Facts
| Location | Irvine, CA |
| Industry | Computer/IT Services |
| Salary | $35–$41 |
| Company Size | 100 to 499 employees |
| Year Founded | 2009 |
| Website | http://www.tekwissen.com/ |
About Company
WE THE TEKWISSEN PEOPLE
TekWissen offers you a broader portfolio of services, industry-leading solutions, and the meaningful innovations that give you greater flexibility and speed to respond to market dynamics, reduced costs and risk to improve enterprise performance, and increased productivity to enable growth.
To keep pace with global market demands, TekWissen keeps its finger on the pulse of change. Our organized approach to guiding a project from its inception to closure. Managing projects is becoming more and more important as we enter the digital era. To cope with the pace that this transition demands, a method is required to manage projects so they can yield quality work, while incorporating efficient use of time and resources.
Project involves identifying which quality standards are relevant to the project and determining how to satisfy them.
It is important to perform quality planning during the Planning Process and should be done alongside the other project planning processes because changes in the quality will likely require changes in the other planning processes, or the desired product quality may require a detailed risk analysis of an identified problem. It is important to remember that quality should be planned, designed, then built in, not added on after the fact.
Capabilities and accomplishments in one TekWissen business enhance the opportunity for success in the others. Put simply, TekWissen's unique combination of attributes promotes success.Skills
- Administrative Skillsunmatched
- Audiovisualunmatched
- Billingunmatched
- Business Administrationunmatched
- Calendar Managementunmatched
- Catering Servicesunmatched
- Communication Skillsunmatched
- Cross-Functionalunmatched
- Customer Support/Serviceunmatched
- Data Collectionunmatched
- Data Qualityunmatched
- Data Setsunmatched
- Diversityunmatched
- Documentationunmatched
- English Languageunmatched
- Financial Managementunmatched
- Financial Projectionsunmatched
- Financial Reportingunmatched
- High School Diplomaunmatched
- Leadershipunmatched
- Logisticsunmatched
- Medical Productsunmatched
- Microsoft Excelunmatched
- Microsoft Officeunmatched
- Microsoft PowerPointunmatched
- Microsoft SharePointunmatched
- Microsoft Wordunmatched
- On Site Supportunmatched
- Operational Supportunmatched
- Operations Managementunmatched
- Organizational Skillsunmatched
- Plan Meetingsunmatched
- Presentation/Verbal Skillsunmatched
- Problem Solving Skillsunmatched
- Project Evaluationunmatched
- Project Scheduleunmatched
- Project Trackingunmatched
- Project/Program Coordinationunmatched
- Purchase Ordersunmatched
- Purchasing/Procurementunmatched
- Quality Managementunmatched
- Reporting Dashboardsunmatched
- SAPunmatched
- Spreadsheetsunmatched
- Status Reportsunmatched
- Style Guideunmatched
- Support Documentationunmatched
- Time Managementunmatched
- Workforce Managementunmatched
- Writing Skillsunmatched
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