Project Coordinator

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Overview
Keller is the world leader in geotechnical construction and deep foundations. With a North American presence of over 100 years, we operate as the market leader with over 50 offices throughout the US and Canada. By connecting global resources and local experience, Keller develops innovative, practical, and cost-effective solutions to geotechnical challenges. Our values of integrity, collaboration, and excellence enable us to lead the industry in providing the optimal solution for our clients

Keller is looking for an experienced Project Coordinator based out of our Las Vegas, NV location.

The Project Coordinator will provide support during the preconstruction and project delivery phases of our work.
Responsibilities
Preconstruction

• Help communicate with clients as needed to identify and/or define project requirements, scopes and objectives, and intent to bid

• Assist with pre-bid qualifications and bidders list

• Check ITB's for scope. Search for potential projects

• Complete initial screen, project proposal template, and initial estimate (if applicable)

• Review documents with team and track opportunities.

• Create opportunities in Groundworks (or similar) and SharePoint site

• Monitor and track project progress. Notify the team of any changes (through bid list, opportunity status reports and meeting agenda) and make Groundworks updates required.

• Download documents (plans, specs, geotechnical report and addenda) from plan rooms and perform assessment to convey to team.

• Monitor Texas Estimating Inbox (as required)

Project Delivery

• Collect forms for new vendor set up

• Open PO's as needed. Set up material delivery with operations feedback if requested.

• Create and maintain comprehensive project documentation

• Create SharePoint site and upload all files over

• Create Blue books for projects

• Assist Superintendent with daily report updates (as needed)

• As needed coordinate with KNA Safety Reps to gather and furnish Project/Contractor Required Safety Documents and Certifications. If applicable, schedule/setup special trainings, certifications, or drug testing for our personnel as needed.

• Call in 811 tickets (with PM's help) and keep GW and project team updated on current expiration dates. Renew tickets for ongoing projects as needed and convey that to the project team.

• Facilitate enrollment in OCIP/CCIP programs

• Request COI as needed

• Request P&P Bonds

• Provide support in shipping any items to clients and/or job sites.

• Put together vendor sub-contracts as needed.

• Send executed change orders back to Client.

• Provide support during monthly billing process as needed (details below).

• Setup SOVs in GW (with PM's help)

• Review SOV's monthly with the PM and submit progress payments/monthly billing to the Client as well as conditional/unconditional waivers.

• Enter/update billing on GW each month after progress payments are submitted to Client.

• Follow up with Client's AP regarding payment/cash collection and retention closeout.

• Facilitate pricing of materials (e.g. casing, aggregate pier materials, grouting materials) and equipment rentals. Keep list of updated pricing for common materials and equipment rentals as well as accurate vendor contact list with typical lead times for delivery.
• Make certain that the project manager needs are met as the project evolves

Engineering

• AutoCAD drawings

• Compile documentation for Engineer review as required. Some samples listed below.

• Micropiles & Vibro Piers

• Take off

• Boring Profile

• Conduct Prelim Design for Engineering Review (Vibro)

• Contact GC's & Structural Engineer for Design Loads

• Helical Piers

• Take off

• Collect Design Information for submittal to Cyntech

• Facilitate pricing of materials

Qualifications

• 2-3 years of experience in project coordination or management within a related field.
  
• Proven ability