Project Coordinator

Project Coordinator
Stillwater, MN
Salary Range: $60,000 - $75,000
Industry: Property Management / Multi-Family Real Estate

About the Opportunity - Project Coordinator

A well-established multi-family real estate organization is seeking a highly organized Project Coordinator to support capital improvement, renovation, maintenance, and operational projects across a portfolio of residential communities. This position serves as a key liaison between property teams, vendors, contractors, and leadership to ensure projects are completed on time, within budget, and according to quality standards.

Key Responsibilities - Project Coordinator

• 
  
• Coordinate and track property improvement, renovation, and maintenance projects across multiple residential communities.
• 
  
• Assist with project planning, scheduling, budgeting, and documentation.
• 
  
• Communicate with property managers, vendors, contractors, and internal stakeholders regarding project status and timelines.
• 
  
• Monitor project milestones and provide regular progress updates to leadership.
• 
  
• Maintain project files, contracts, purchase orders, invoices, and compliance documentation.
• 
  
• Support vendor sourcing, bid collection, and contractor scheduling activities.
• 
  
• Track project expenses and assist with budget management and cost reporting.
• 
  
• Coordinate procurement and delivery of materials, equipment, and supplies.
• 
  
• Ensure projects adhere to company standards, local regulations, and safety requirements.
• 
  
• Identify potential delays or obstacles and help implement solutions to keep projects on track.
• 
  

Qualifications - Project Coordinator

• 
  
• Associate's or Bachelor's degree in Business, Construction Management, Real Estate, Project Management, or a related field preferred.
• 
  
• 2+ years of project coordination, property management, construction administration, facilities, or related experience.
• 
  
• Experience supporting multi-family housing, commercial real estate, property management, or construction projects preferred.
• 
  
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• 
  
• Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
• 
  
• Experience with project management software and property management platforms is a plus.
• 
  
• Excellent communication and interpersonal skills with a customer-service mindset.
• 
  
• Strong attention to detail and effective problem-solving abilities.
• 
  
• Ability to work independently while collaborating with cross-functional teams.
• 
  
• Valid driver's license and ability to travel locally to properties as needed.
•