Project Coordinator

F.H. Paschen has over 115 years of experience in the construction industry. You've driven on highways we paved, you've travelled through airports we modernized, you've commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility-as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity-as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity-by creating solutions to solve your greatest challenges. And we perform with MORE Pride-in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget-we deliver with MORE Paschen.

Position Overview:

This is an entry-level position to assist Project Manager and Assistant Project Manager.

Assigned Responsibilities:

• Subcontractor Coordination
• Maintain and monitor project plans
• Assist in preparation and maintenance of project schedules
• Coordinate material procurement and delivery
• Correspondence
• Check drawing and specifications for completeness and discrepancies
• Analyze project risks and issues, and provide solutions.
• Review and determine suitability of shop drawings and submittals
• Contact vendors and subcontractors for proposals
• Review/qualify subcontractor requests for change orders
• Process change orders and extra work orders
• Track status of change orders
• Collect, verify and distribute as-builts
• Field observation and documentation
• Coordinate and document meetings
• Quantity take offs / measurements
• Collect, maintain and submit project close-out documents
• Assist in preparing and approving requests for progress payments
• Process and track status of "Requests for Information"
• Process and track status of shop drawings and submittals
• Active participant in project safety
• Provide administrative support
• Facilitates/Assists with Job Site set-up
• Review subcontractor insurance certification to ensure compliance with contract requirements
• Review certified payrolls and log into payroll canvassing report and send out deficiency letters
• Coordinate vendor activities, payments, and credits for Department
• Produce pay requests
• Track subcontractor pay requests and payment schedule
• Collect/match lien waivers with payment schedules
• Type contracts
• Link all project documentation through project management software
• Maintain office files
• Oversee administrative processes
• Develop/maintain workflows and administrative procedures for the department
• Oversee office administrators' responsibilities
• Other duties as assigned

Administrative Responsibilities:

• Process Vendor Accounts Payable Vouchers for payment
• Prepare vouchers - for general overhead items.
• Verify Subcontractor Insurance for compliance with contract requirements.
• Coordinate vendor activities and payments for Division.
• Collect and review waivers of lien.
• Filing (Maintain Division/Office Files)
• General office support such as data entry, faxing and typing.
• Produce and distribute correspondence.
• Type contracts
• Verify subcontractor Insurance for compliance with contract requirements.
• Link all project documentation through project management software.
• Identify, develop, and call potential clients.
• Maintain client list, potential opportunities, and activity.
• Coordinate office events and activities.
• Responsible for managing and tracking staff sick and vacation time in the Kronos HR System