Project Coordinator – Technical Publications

Description

The INNIO Advantage:

INNIO Group is a global distributed energy solutions provider that delivers reliable, flexible, transient, decentralized, modular and efficient power. With a track record of innovation, INNIO designs, manufactures and services high‑performance power systems under its Jenbacher and Waukesha brands. The company delivers power for applications including data centers, microgrids, grid stabilization, industrial energy and gas compression.

Role Summary: We are seeking a Project Coordinator to support the Technical Publications team within INNIO Engineering PMO & Operations. This role will help plan, coordinate, and track technical publication projects across INNIO Waukesha Gas Engine product lines, working closely with the Lead Project Manager and cross-functional stakeholders to ensure manuals, parts catalogs, service bulletins, and related documentation are delivered on time and to a high standard.

The position will also support the team’s long-term shift from traditional PDF and print documentation to more digital, connected, and interactive technical content solutions.

Essential Responsibilities:

• Support the Lead Project Manager in coordinating technical publication projects, schedules, deliverables, timelines, action items, and status updates across multiple workstreams.
• Assist with gathering project requirements, documenting scope, maintaining project plans, preparing status reports, summaries, and stakeholder or leadership presentations.
• Coordinate with engineering, product line, service, and external contractors to support the development, updates, creation, revision, and release of technical publications, including Operation & Maintenance Manuals, Parts Catalogs, Repair & Overhaul Manuals, and Service Bulletins.
• Help manage document corrections, updates, addendums, translation requests, change request tracking, internal handoffs, and follow-up activities to support timely completion of deliverables.
• Maintain project documentation, meeting notes, issue logs, and action trackers while contributing to Technical Publications process improvement efforts.
• Support modernization and digitization initiatives that improve how technical documentation is delivered.

Qualifications/Requirements:

• Bachelor’s degree in Technical Writing, Technical Communication, Engineering, Business, or a related field, or equivalent relevant experience.
• Experience in project coordination, technical publications, engineering support, or a related function.
• Strong organization, attention to detail, and ability to manage multiple priorities in a structured, deadline-driven environment.
• Effective written and verbal communication skills in English, with the ability to collaborate across teams and with external partners.
• Basic understanding of project management principles and tools, with proficiency in Microsoft Office Suite.

 Desired Characteristics:

• Experience supporting technical documentation, engineering, manufacturing, or service-related projects, including exposure to technical publications, document control, content management, or change management processes.
• Familiarity with project management tools such as Smartsheet, ServiceNow, or MS Project.
• Interest in digital documentation solutions, modern content delivery, and the transition from traditional manuals to more user-centered technical content experiences.
• Awareness of emerging documentation technologies such as digital thread, interactive service documentation, mobile or tablet-based content delivery, augmented reality, and connected service tools.

What We Offer:

• Medical, dental, and vision benefits
• Life insurance and long-term disability coverage
• Flexible Spending and Health Savings Accounts
• Paid time off and 14 paid holidays 
• 401(k) retirement savings program 

Additional Details: 

• Location: Waukesha, WI
• Work Schedule: Hybrid model (typically onsite Tuesday, Wednesday and Thursday).
• Travel: Occasional travel may be required (less than 10%).
• Visa Sponsorship: This role is not eligible for visa sponsorship now or in the foreseeable future. 

INNIO uses artificial intelligence to help assess applications for this position. This includes an AI-supported tool that compares résumé information against the job description, and, to the extent applicable for this role, AI-scored skills assessments provided by a third-party assessment vendor. The outputs of these tools inform the review of applications by our recruiters, but hiring decisions are made by INNIO’s recruiters and hiring managers.  For more information, please see our Job Applicant Privacy Notice and Pre-Use Notice.

INNIO offers a great work environment, professional development, challenging careers, and competitive compensation. INNIO is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender (including pregnancy), sexual orientation, gender identity or expression, age, disability, veteran status or any other characteristics protected by law.