Project Manager

PROJECT MANAGER
Reports To: Director of Operations

SUMMARY

The Project Manager is responsible for coordinating and managing all necessary resources throughout
the entire project, from start-up through closeout. The PM shall ensure that the Owner's/AmConCorp's
expectations and budgetary guidelines are met or exceeded. The PM manages the project from
beginning to end including: budget, costs, schedule, risk management, insurances, general work
performance and quality, and overall progress against the plan.

GENERAL RESPONSIBILITIES

• Lead and Communicate with Field Supervision, Subcontractors and Vendors to assist them in
  working to the Project Schedule.
• Represent AmConCorp with Owner(s), Architects, Consultants, Government Authorities, Vendors
  and Subcontractors in a courteous and professional way.
• Administer financial aspects of the Owner's contract, subcontracts, and purchase orders
• Manage multiple projects depending on size, complexity, and type
• Foster team approach internally
• Follow internal construction practices.                                      REQUIREMENTS
• Bachelor's degree in applicable discipline preferred
• 5-8+ years of related experience in construction industry
• Ability to manage, embrace change, respond, and adapt
• Experience with the following preferred: ground-up and fit-outs, occupied spaces, retail spaces,
  restaurants, corporate interiors, etc.
• Experience working with Procore preferred
• Knowledge of Microsoft Office
  
  DELIVERABLES
  The results that are expected from a top performing Project Manager.                                                                                
  PROJECT SET UP: Ensure That Proper Tools Are in Place Prior To The Beginning of a Project
• Develop comprehensive understanding of project strategy and deploy this throughout the project
  set-up.
• Collaborate with Estimating and the Field in the up-front set up of projects to insure profitability,
  client satisfaction and the best subs for the job.
• Ensure that there is a schedule in place during project set up and sub-bidding that reflects that
  project strategy and is sufficient to estimate from and to buy subcontractors with.
• Develop, document, and distribute general conditions in the early phases of estimating based on the
  project strategy.
• Develop a buy schedule and strategy to anticipate and address/resolve purchasing challenges
  during the early stages of pre-construction.
  PROJECT EXECUTION: Deliver Projects the AmConCorp Way
• Execute each project phase including pre-construction, construction and closeout.
• Use the AmConCorp policies, protocols and procedures, for each and every project team member
  and project to ensure that projects are built to AmConCorp quality standards
• Work in partnership with the Project Superintendent to maintain an updated and accurate project
  schedule.
• Fill in gaps, in all areas, as needed; to ensure that project control and execution requirements are
  met (i.e. Extra work order slips, etc.)
• Ensure all necessary permits are released and onsite in a timely manner
• Review drawings and specifications to become completely familiar with the project.
• Review prime contract with Superintendent. Ensure any specific contractual conditions are
  included in Subcontract documents.
• Prepare Original Budget Summary and review with Superintendent.
• Develop contract schedule with Superintendent. Identify and track any special requirements (such
  as owner furnished items, etc)
• Develop RFI and submittal requirements, process and review with Superintendent.
• Review RFI procedures with Owner/Architect/Superintendent.
• Initiate/Set-up weekly meetings with construction team; onsite or conference meetings
• Review field mobilization and site access plan with Superintendent - obtain approvals from Owner,
  Town and/or City
• Identify all utility requirements and assign responsible party and track/assist progress.
• Include Superintendent input when creating Subcontractor Scope Sheets
• Attend weekly project and subcontractor meetings, manage preparation and distribution of meeting
  minutes well in advance of next meeting and maintain close client, architect and engineering
  relations; chair as appropriate
• Manage maintenance of project logs (RFI's, Submittals, PCO's) and review with
  Superintendent/Owner/Architect on a weekly basis.
• Monitor executed subcontracts and insurance certificates. Verify subcontracts and insurance are in
  place prior to a Subcontractor working in the field. Track subcontractor bonds as required.
• Proactively problem solve and collaborate with all internal team members (subcontractors,
  superintendent, PX, APM, etc.) to hash out challenges before delivering to the design/engineering
  teams.
• Value Engineer proposed solutions to all RFIs sent out the door
• Ensure occupied buildings are heavily coordinated and proper labor is assigned to maintaining
  common areas during construction
• Price out PCO's in a timely manner and submit monthly owner change orders as required.
• Update & distribute project master schedule with input from Superintendent
• Manage on monthly basis - cost report, projected cost forecast, and make budget adjustments in
  preparation for job cost review with manager. Ensure that all potential exposures are forecasted and
  reviewed monthly – monitor real profit margins.
• Walk jobsite on no less than a weekly basis. Review quality of work installed with Superintendent to
  assure as minimal a punch list as possible.
• Assist Superintendent in resolution of all critical issues, RFI's, etc. that could affect quality, cost, or
  schedule. Provide documentation as necessary.
• Upkeep project folders daily and ensure organization of project folder is withheld to the highest
  standard; ensuring the next person in the folder can navigate without your assistance.
• Upkeep Procore drawings and revisions and ensure correct information is relayed to subcontractors
  and field staff in a timely manner.                                        PROJECT CLOSEOUT: Ensure a Strong Close
• Complete and implement project closeout checklist.
• Manage issuance and completion of punch list to Subcontractors and identify date that punch list
  work needs to be complete and verified in writing of completion by Subcontractor.
• Prepare final Owner billings in a timely manner and submit final billings.
• Identify project completion date with Owner and obtain Certificate of Substantial Completion if
  appropriate.
• Issue final subcontract change orders and update final cost report
• Manage close out documentation assembly for submission to Owner.
  SAFETY: Ensure Everyone is Safe
• Serves in a support role to organize, direct, and control the implementation of the project Safety
  Plan that meets the goal of zero workplace injuries and zero OSHA citations for the entire project
  duration.
• Regularly reviews the site with the Superintendent for compliance to the project safety plan.
• Has zero tolerance for unsafe work practices and addresses the issue immediately.
  FINANCIAL MANAGEMENT: Achieve Profit Goals for Each Project
• Ensure that jobs are set up properly to meet established profit goals by analyzing and integrating all
  business and contractual terms.
• Timely and accurately complete all AmConCorp financial reports, i.e., internal budgets, costs to
  complete, billings, collections, subcontractor payments, change order preparation and resolution,
  contracts, etc.
• Use financial reporting data to quickly identify potential and existing issues that could lead to
  subpar financial performance; immediately address these issues.
• Aggressively and proactively collect payments by effectively administering the requisitioning and
  collections process.
  
  RELATIONSHIP MANAGEMENT: Develop Critical Relationships
• Maintain client relationships at the appropriate level reinforcing AmConCorp's commitment to
  continuously addressing their needs and interests.
• Work collaboratively with outside parties (i.e., the design team, etc.) to accomplish client goals.
• Demonstrate effective relationship building within the project team and throughout AmConCorp.
  Keep field team members (i.e., Superintendent) informed and active in decision-making.
• Promote positive subcontractor relations by dealing professionally and fairly with all subcontractors
  and vendors always instilling this philosophy in project team.
  BEHAVIORAL EXPECTATIONS
  The knowledge skills and personal attributes needed to attain the results expected from a top performing Project Manager.
  Delivers the AmConCorp Vision of World Class Customer Service
  Seeks to understand client needs and wants. Consistently exceeds client expectations; does whatever it
  takes to meet client commitments, even under the most adverse conditions. Keeps job team members
  focused on doing the same.
  Drives Communication
  Drives effective communication both internally and externally by inviting contact, communicating in a
  manner that reflects an understanding for the style, preferences and needs of others, setting realistic
  expectations, and being open to feedback.
  Team Player
  Works cooperatively with others toward accomplishment of a shared goal as opposed to working
  separately or competitively. Leverages own strengths and demonstrates understanding of weaknesses
  to contribute to a project most effectively. Reinforces the team concept through all actions.
  Demonstrates a Sense of Urgency
  Sets high expectations and achieves them regardless of the barriers. Demonstrates a passion for one's
  work - enjoys working hard and is full of energy. Acts with an insatiable need to get things done - can be
  counted on to get things done on time and with excellent quality and results. Pays attention to the
  details to make sure the job gets done right. Uses sound judgment in setting priorities – works on the
  highest priorities first and encourages others to do the same.
  Has A Long-Term View
  Takes a broad view when making decisions considering the various consequences and implications.
  Thinks about the long-term interests of AmConCorp when making financial decisions, developing
  relationships (clients, subs, vendors, design community and co-workers), and developing assigned staff.
  Acknowledges Mistakes
  Does whatever it takes to correct mistakes. Turns potentially damaging situations into loyalty-building
  situations by being forthright and taking a problem-solving attitude when mistakes are made.
  Acknowledges and takes responsibilities for own mistakes and actively seeks ways to share lessons
  learned. Is able to fail and get right back up.
  Integrity and Trust
  Is widely trusted; is viewed as someone who does the "the right thing" under the most trying of
  circumstances; is forthcoming with information and doesn't misrepresent for personal protection.
  Demonstrate the highest standards of ethical conduct. Serves as a role model; does not ask anyone to
  do something they personally are not prepared to do. Acts with humility; consistently shelving one's
  ego. Deals with tough issues head on and gives others credit for work well done – gives other the
  limelight.