Project Tracking Specialist

Job Title: Project Tracking Specialist

Monthly Pay: $3,721 - $5,558 USD per month

Summary:

This role sits within a project management office guided by a project manager and works closely with project coordinators, task owners, and department leads. The Project Tracking Specialist maintains reliable progress information so teams can spot delays, resolve missing updates, and understand what needs attention next. Daily work focuses on checking milestones, maintaining task histories, and preparing clear status summaries rather than directing project delivery. This is a fully remote, desk-based position offering work from home in Tennessee, United States. The role requires a 40-hour weekly commitment. Working days and shift times may vary.

Job Responsibilities:

• Review incoming project update requests through shared work queues and email, identifying the relevant project, task owner, milestone, and requested completion date.
• Check submitted updates against existing task details, asking owners to clarify missing dates, unclear completion statements, or conflicting information before changing trackers.
• Maintain assigned trackers in a project management tool such as Asana, recording progress, responsible owners, dependencies, and the source of each update.
• Compare planned milestones with reported progress using a spreadsheets and data entry tool such as Google Sheets, highlighting overdue activities and unexplained differences.
• Follow up with task owners when updates are missing or dependencies remain unresolved, recording responses and the next expected action for visibility.
• Escalate slipping milestones, repeated missing updates, and conflicting priorities to the project manager, providing relevant facts without independently changing agreed project commitments.
• Maintain a change log for approved adjustments to task dates or scope, distinguishing requested changes from decisions confirmed by the project manager.
• Prepare concise status summaries for project meetings, showing completed work, upcoming milestones, open risks, and outstanding decisions that need the team's attention.
• Confirm completed tasks with their owners, update milestone histories, and flag remaining follow-up items before marking tracking activities ready for project manager review.
• Meet quality expectations through accurate tracker entries, timely updates, complete notes, and documented follow-up, correcting discrepancies identified during routine project manager reviews.

Qualifications:

• High school diploma or equivalent.
• About 1-2 years of project tracking, project administration, or related coordination experience preferred, including maintaining shared task lists and progress updates.
• Understanding of project control fundamentals, work breakdown structures, milestone tracking, task dependencies, and the difference between reported progress and confirmed completion.
• Familiarity with project governance, project documentation, basic risk assessment, and change control practices that distinguish requested adjustments from approved decisions.
• Ability to use the example tracking and spreadsheet tools described above to sort updates, compare dates, and maintain consistent entries.
• Clear written and verbal communication for requesting updates, summarizing exceptions, and sharing factual information with colleagues across different departments.
• A reliable computer, high-speed internet, and a quiet private workspace suitable for focused desk-based work and remote team discussions.
• Availability for the 40-hour weekly commitment and agreed working days and shift times, including participation in scheduled project updates.
• Authorization to work in the United States.

Perks & Benefits:

• Fully remote work from home with responsibilities centered on digital project tracking and team communication.
• Structured onboarding and training on the named project management and spreadsheet systems for assigned tracking activities.
• Regular check-ins with the team lead to review priorities, discuss questions, and reinforce consistent tracking practices.
• Opportunities to build project control, project documentation, status reporting, and practical risk assessment skills through daily work.
• Health coverage, paid leave, a 401(k), maternity leave, and stipends.