PROPOSAL SPECIALIST

Benefits Information:

Full-time employees will enjoy a competitive benefits package with options for you and your family including:

• Paid Time Off	• Paid Holidays
• 401(k) Matching	• Health Insurance
• Vision Insurance	• Life Insurance
• Health Savings Account	• Tuition Reimbursement
• Employee Discount	• Reduced Tuition Rates
• Disability Insurance	• Employee Assistance Program
• 401(k)	• Pet Insurance
• Dental Insurance	• Paid Training
• Flexible Spending Account

The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law. 

Equal Opportunity Employer

Overview:

Are you looking for a career you can feel good about? We hire only those that strive to do their best. By joining our family, you'll receive the honor and recognition that comes with working for the industry's global leader in evidenced based rehabilitation.

Who We Are:

GEO provides complementary, turnkey solutions for numerous government partners worldwide across a spectrum of diversified correctional and community reentry services. From the development of state-of-the-art facilities and the provision of management services and evidence-based rehabilitation to the post-release reintegration and supervision of individuals in the community, GEO offers fully diversified, cost-effective services that deliver enhanced quality and improved outcomes.

Why Work for GEO:

• We believe that work is more than a place you go every day. It is about being inspired and motivated to achieve extraordinary things.
• Employee benefits play an important role in making The GEO Group a great place to work. At GEO, we believe in the three pillars of employee wellbeing: physical, emotional, and financial. With comprehensive benefits and competitive wages, we trust that you will find all the resources you need here to be successful.

Responsibilities:

Summary:
The Proposal Specialist oversees the complete lifecycle of proposal development while actively monitoring bids and triaging incoming business opportunities. This hands-on role involves tracking requests for proposals (e.g., RFP, RFQ, RFI, ITQ, etc.) across multiple procurement portals, evaluating customer requirements, and crafting comprehensive, compliant, and compelling responses. Operating with minimal oversight, the Proposal Specialist independently manages project deliverables, strict deadlines, pipeline tracking, multi-disciplinary team coordination, and the final physical production and submission of proposals when required. Success in this position requires robust project management skills, seamless cross-functional collaboration with Subject Matter Experts (SMEs), and advanced proficiency in leveraging artificial intelligence (AI) platforms for market intelligence, content generation, and compliance checks. The Proposal Specialist provides administrative support by preparing essential bid documentation and maintaining internal resource libraries and templates. The Proposal Specialist acts as a vital liaison throughout the proposal process, ensuring all submissions are highly tailored, compliant, and strategically positioned to secure new business and drive organizational growth.

 

Primary Duties and Responsibilities:

• The Proposal Specialist conducts daily monitoring of bid aggregation platforms (e.g., Deltek, GovWin), government procurement portals (e.g., SAM.gov), and specific agency sites to identify relevant business opportunities and maintain up-to-date market intelligence.
• Reviews solicitation criteria, including scope, deadlines, and requirements, to determine alignment with company capabilities and assess compliance risks. Supports pipeline tracking and Go/No-Go coordination.
• The Proposal Specialist utilizes advanced AI platforms to streamline and enhance the efficiency of the bid monitoring process.
• Analyzes client and competitor data, procurement requirements, and market trends to build compliance matrices and project outlines.
• The Proposal Specialist flags relevant bids to partnership development teams, operations, and executive leadership to facilitate rapid and informed Go/No-Go decisions.
• Tracks critical solicitation milestones including Q&A deadlines, addendum releases, pre-proposal conferences, and final submission dates to ensure strict adherence to all schedules.
• Prepares and processes essential bid documentation, such as FOIA requests, certificates of insurance, certificates of good standing, and performance bonds.
• Leads the development of and responds to standard RFPs and RFIs, providing comprehensive support throughout the entire proposal lifecycle.
• Responsible for independently managing solicitation-response deliverables and deadlines, including crafting persuasive proposal content.
• Collaborates with Proposal Writers on content development and coordination while providing critical administrative support to the department. This includes formatting, printing, assembling hard-copy submissions, tracking shipments, scheduling meetings, recording minutes, scanning documents, and securing necessary signatures.
• Responsible for proposal production, providing comprehensive quality control (formatting, tabbing, binding, packaging). Ensures final proposal packages are professional and strictly adhere to submission guidelines.
• Develops and maintains departmental Standard Operating Procedures (SOPs), meeting records, team reports, and an inventory of all proposal production supplies.
• Designs and refines proposal graphics, organizational charts, callout boxes, resumes, job descriptions, and reusable templates.
• Maintains an internal resource library containing past proposals, boilerplate content, and past performance metrics.
• Performs other duties as assigned.

 

Qualifications:

Minimum Requirements:

• Bachelor’s degree in business administration, Marketing, English, Communications, Journalism, Technical Writing, or a related field (Experience may substitute for education on a year for year basis at Management’s discretion).
• Three (3) years of professional experience in proposal development, bid monitoring, and pursuit content strategy, specifically involving government RFPs at the federal, state, and local levels.
• Demonstrated proficiency using AI platforms and prompts to optimize bid monitoring, content creation, and compliance verification.
• High proficiency in Microsoft 365 and the complete MS Office Suite (Word, PowerPoint, Excel).
• Strong technical aptitude with graphic design tools such as Adobe Creative Suite (InDesign, Photoshop, Illustrator) or Canva.
• Proficiency in Adobe Acrobat Pro for document manipulation and finalizing submissions.
• Advanced knowledge of CRM databases, market intelligence systems, and proposal management software (e.g., Salesforce, Deltek GovWin, HigherGov, Qvidian).
• Excellent project management, facilitation, organizational, and time-management skills.
• Proven ability to coordinate multiple concurrent pursuits, manage contributors across virtual teams, and thrive under tight deadlines.
• Exceptional business writing, editing, spelling, and grammar skills.
• Well-developed reasoning, problem-solving, and critical thinking capabilities.
• Highly detail-oriented with the capability to analyze solicitation documents and proactively assess compliance risks.
• Strong interpersonal skills with the ability to confidently engage and collaborate with professionals at all levels of the organization.

The GEO Group, Inc

Pay: Pay USD $35.00/Hr.