Public Works Contract/Office Administrator

Public Works Contract/Office Administrator

Salary

$92,100.00 - $117,888.00 Annually

Location

Dan Frost Municipal Campus, WA

Job Type

Full-time

Job Number

674_10-2026_PW_CON/OFF-ADMIN

Department

Public Works

Opening Date

10/07/2026

Closing Date

10/28/2026 11:59 PM Pacific

FLSA

Non-Exempt

Bargaining Unit

NC

• Description
• Benefits
• Questions

Description

Join the City of Kennewick Public Works Team!

Recruitment Closes: October 28, 2026

First Review: October 22, 2026

The City of Kennewick is seeking a Contract/Office Administrator to support our Public Works team. This position plays a key role in contract administration, project documentation, financial tracking, records management, and supporting the day-to-day operations of the department.

CORE VALUE STATEMENT

The City of Kennewick will provide excellent public service and ensure the safety and wellbeing of our community and one another through the empowerment of each employee. We value integrity, inclusiveness, stewardship, and communication. We are accountable to our community for innovative and collaborative efforts that anticipate needs, leverage resources, and deliver solutions.

SAFETY STATEMENT

We expect our employees to ensure compliance with all applicable safety practices and policies, including those established by OSHA/DOSH regulations and by the City's Accident Prevention Plan. This includes but is not limited to actively identifying and correcting potential hazards that may affect employee and public safety, including those identified by co-workers; leading by example to promote a positive culture of workplace safety through everyday action; and emphasizing safe completion of work throughout all aspects of developing and carrying out work plans.

CLASSIFICATION SUMMARY

Under general supervision of the Public Works Director, performs a variety of technical assistance and customer service duties to assist the Department in administering projects and services offered to the community. Incumbent interacts with the general public, contractors, and developers by providing technical assistance requiring a thorough knowledge and understanding of building and construction terminology and administrative procedures. Incumbent maintains accurate project documentation and archives in accordance with State and Federal guidelines, ensures contractor compliance with State, Federal, and grant agency requirements, and assists auditors during project documentation reviews. This is a single level classification. It is not part of a series.

WORK SCHEDULE

The initial work schedule for this classification will be full-time, Monday through Friday. This position may be eligible for a flexible work schedule, including a 9/80 schedule. This classification is non-exempt under the FLSA.

Examples of Work Performed (Illustrative Only)

The following list reflects the essential job duties and responsibilities of this classification but should not be considered all-inclusive. The incumbent will be expected to perform other related duties as assigned.

• Supervises the activities of full-time and part-time administrative office support staff. Supervision includes providing training, work assignment and review, performance evaluation and in collaboration with Public Works Director hiring, termination, and pay change recommendations.
• Manages Public Works Contracts for compliance with state and federal funding requirements.
• Oversees contractors and sub-contractors in meeting project documentation requirements to maintain complete and accurate files.
• Provides clarification with respect to rules and regulations governing such contracts. Frequently interacts with outside agencies including the Department of Labor & Industries, Department of Transportation, Employment Security, and Department of Revenue.
• Interfaces with auditors from multiple State agencies during project audits. Maintains project archives in compliance with State laws.
• Serves as the financial liaison with the Finance Department. Assists in developing, monitoring, and reporting the financial status of departments operation and capital budgets. Sets up and maintains the Departmental Project Accounting files.
• Processes contractor pay estimates. Ensures prompt payment of approved invoices. Reconciles contract and consultant budgets. Compiles monthly/yearly reports.
• Acts as department's public records request lead and primary custodian of the department's records.
• Logs, records, and files documents, forms, correspondence, etc. according to established filing system. Ensures proper file documentation for all Public Works projects. Maintains documentation for audit review
• Serves on the City's Web Team and acts as the lead in the management and maintenance of departments webpage.
• Performs other related duties as assigned.

Employment Standards

Any combination of experience and education which provides the applicant with the listed necessary knowledge, skills and abilities will be considered.

Any combination equivalent to the following criteria:

Associate's or Bachelor's degree in Public Administration, Business Administration, Construction Management, or related field preferred. Three (3) or more years of experience in contract administration, preferably in public works or municipal government; or any combination of relevant education and experience sufficient to demonstrate the knowledge, skills and abilities to perform the duties listed above. Experience with state/local government contracts, procurement and public works construction processes highly desirable.

• Must pass a criminal background investigation.
• Must maintain regular attendance and punctuality.
• Must maintain a level of mental and physical fitness required to perform the essential functions of this classification.

Supplemental Requirements

Physical Requirements:

To perform the essential functions of the classification, incumbents must be able to meet the following physical requirements: must regularly talk, hear/listen, see/observe, sit, stand and walk; must regularly demonstrate fine motor skills; must occasionally exert up to 10 pounds of force.

The City of Kennewick offers competitive pay, excellent benefits and a work-life balance.

The benefits listed within the link below are among those currently offered to City of Kennewick Employees.

Non-Contract Benefit Summary

01

Which statement best describes your qualifications for this position?

• I have a Bachelor's degree or higher in Public Administration, Business Administration, Construction Management, or a related field AND at least three (3) years of relevant experience.
• I have an Associate's degree in Public Administration, Business Administration, Construction Management, or a related field AND at least five (5) years of relevant experience.
• I have a high school diploma or GED AND at least seven (7) years of relevant experience.
• I have another equivalent combination of relevant education and experience that I believe demonstrates my ability to perform the duties of this position.
• None of these apply.

02

If you selected "another equivalent combination" above, please describe how your education and experience meet the minimum qualifications. If not applicable, enter N/A.

03

Which best describes your level of experience in contract administration?

• 0-1 year
• 1-2 years
• 3-5 years
• 5+ years

04

Please briefly describe your contract administration experience.

05

Do you have professional experience supervising or leading staff?

• Yes
• No

06

Do you have experience administering contracts in a public works, construction, or municipal government environment?

• Yes
• No

07

Please describe your experience administering contracts in a public works, construction, or municipal government environment, including your role and responsibilities. If no experience, enter N/A.

08

How many years of experience do you have with project accounting, budget tracking, invoice/payment processing, or financial reconciliation?

• 0-1 year
• 1-2 years
• 3-5 years
• 5+ years

09

Which best describes your level of experience managing documentation and compliance for State and/or Federally funded construction contracts?

• 0-1 year
• 1-2 years
• 3-5 years
• 5+ years

Required Question

Employer City of Kennewick

Address 210 W. 6th Ave.

P.O. Box 6108

Kennewick, Washington, 99336

Phone (509) 585-4377

(509) 585-4415

Website http://www.go2kennewick.com