Purchasing Technician II AF

Purchasing Technician II AF

Salary

$19.90 - $24.87 Hourly

Location

City Hall (3200 Civic Center Circle NE)

Job Type

Full Time AF

Job Number

2026-00130

Department

Financial Services

Division

Purchasing

Opening Date

11/02/2026

Closing Date

Continuous

• Description
• Benefits
• Questions

Position Summary

The Purchasing Technician II coordinates the process of acquiring, negotiating, composing formal and informal solicitations and evaluations for goods and services including but not limited to, capital and operating leases, software agreements, maintenance services, and equipment acquisition. The Purchasing Technician II is responsible for providing customer support, consultation (Procurement Code, policies, and procedures) and a variety of complex City procurements. In addition, the Purchasing Technician II is responsible for administering city-wide price agreements / contracts. The Purchasing Technician II assists in managing all contract activity including developing and maintaining contract policies and standards, contract negotiations including costs and terms and conditions, contract tracking, compliance and performance, identifying and resolving contract changes, and ensuring proper contract invoicing and payment compliance. Contracts managed by Purchasing Technician II may not exceed $2,000,000.00.

Education, Training, Experience, Certifications, Licenses and Registrations

Education / higher education: AA Degree

For required college degrees, applicable field(s) of study: Business, purchasing, contract administration or related field.

Minimum number of years of directly related experience: One year directly related work experience. In lieu of a degree the incumbent must possess 3 years of experience.

Education and/or experience preferences: Purchasing or contracts experience.

Driver's License requirement: Infrequent Driver -- Regular Drivers License

Required Endorsements: None

Note -- For any driver, driving record must always meet City driving and insurability standards.

Required certifications, licenses or registrations: None

Preferred certifications, licenses or registrations: Public Procurement Buyer Certification.

Knowledge, Skills and Abilities

Knowledge: Purchasing methods and procedures typically used in municipal buying; Office procedures and automated tracking and record keeping; Knowledge of equipment, materials, supplies, and services commonly used by municipalities.

Skills: Must be able to type rapidly and accurately enough to successfully produce documents/spreadsheets, communicate via e-mail, or perform data entry as necessary to accomplish the essential functions of the position. Use of technology, equipment and software typically used in the office environment. Processing invoices and purchase orders; applying and explaining City purchasing policies and practices; Using a computer terminal to monitor and process invoices and purchase orders.

Abilities: Utilize equipment and parts catalogs and brochures to increase job-related knowledge of products; Read and comprehend procurement code language; Compose technical correspondence to include bid abstracts, bids, and award letters; Read, comprehend and carry out detailed but routine written or oral instructions; Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals and compute rate, ratio, and percent; Effectively deal with problems involving a few concrete variables in standardized situations; Communicate effectively verbally and in writing; Establish and maintain effective working relationships with vendors, City employees and the general public.

Interaction with Groups/Agencies/Entities: Internal: Works with department staff to process purchase requisition requests. External: Works with vendors and suppliers for bid submissions, quote clarification, process purchasing requests and vendor registration.

Essential Functions

The following functions are typical for this position. The omission of specific functions does not exclude them if the work is similar, related or a logical assignment for this position. Other duties may be required and assigned.

• Reviews requisitions and issues/amends purchase orders.
• Researches supplier and vendor information.
• Confers with user departments to identify goods and services needed, and composes and issues formal solicitations.
• Assists departments in drafting bid proposal specifications, terms, and conditions; receives bids proposals, formulates and analyzes received bids, and makes recommendations to department and Purchasing Manager.
• Prepares/processes correspondence for proposal advertisement notification, award/reject notifications, and coordinates with city departments regarding procurement of those awarded goods/services.
• Acts as point of contact for formal solicitations during procurement process.
• Participates in the tabulation of bids/proposals, analysis and recommendation process; communicates with bidders and departments on the project status.
• Prepares bid abstracts and award letters and presides over, and coordinates routine bid openings.
• Communicates with customers, vendors, contractors, suppliers, co-workers and management to locate competitive sources and prices for products or services listed on requisitions.
• Solicits vendor registration for commodity/vendor databases.
• Provides technical guidance to departments to ensure compliance with the procurement processes, to include rules, regulations, policies, procedures, quote solicitation, bid specification writing, and use of Procurement Card.
• Assists Purchasing Manager in the development of procurement policies and procedures, and training instruments.
• Serves as administrator to City price agreements for tangible, personal property. Maintains price agreements, issues contract modifications and price changes, issues contract renewal and acceptance letters. Audits and verifies price quotes.
• Works with other governmental and public procurement agencies to locate contracts for use by the City.
• Trains and assists inter-departmental staff on updated policies and procedures, procurement rules, and computerize requisition entry / processing requirements.
• Creates and maintains a variety of computerized records or reports such as vendor registration, inventory files and reports, financial reports or records and status reports; organizes, updates, and retains product information files and purchase order records; maintains contract lists and master specifications for repetitive commodities and informal bid files; catalogues files of products and equipment; evaluates performance of vendors and maintains updated vendor lists.
• Performs month end and fiscal year end closing of purchase documents via the HTE purchasing system.
• Audits P-card transactions periodically and reports variances to Purchasing Manager.
• Assists other purchasing staff with other procurement activities as needed.

To view a summary of benefits offered by the City of Rio Rancho click here.

01

Do you have an Associates Degree in Business, purchasing, contract administration or related field? If you certify you have a degree, your transcripts must be uploaded showing degree and date awarded.

• Yes
• No

02

Do you have at least one year directly related work experience? In lieu of a degree the incumbent must possess three years of experience.

• Yes
• No

Required Question

Employer City of Rio Rancho

Address 3200 Civic Center Circle NE

Rio Rancho, New Mexico, 87144

Phone 505-896-8750

Website https://rrnm.gov/