Position Overview
Our client is seeking a professional, organized, and dependable
Receptionist / Administrative Assistant to support daily office operations and serve as the first point of contact for visitors and incoming calls.
This position is responsible for managing a multi-line telephone system, greeting visitors, maintaining an organized office environment, and providing general administrative support to ensure smooth day-to-day operations.
The ideal candidate will have previous receptionist or administrative experience, strong communication skills, and excellent organizational abilities. This individual should be proactive, professional, and comfortable managing multiple responsibilities while maintaining a productive and welcoming office environment.
Key Responsibilities
Reception & Front Office Support
Answer and direct incoming calls through a multi-line telephone system.
Greet visitors and provide a professional, welcoming first impression.
Direct inquiries to the appropriate personnel and departments.
Manage incoming and outgoing correspondence and mail.
Maintain a professional and organized reception area.
Administrative & Office Support
Perform general clerical duties, including filing, document organization, and record maintenance.
Maintain organized filing systems and administrative documentation.
Order and maintain office supplies and inventory.
Monitor and maintain office equipment, including copiers, postage machines, fax machines, and other office equipment.
Coordinate routine office needs and assist with general administrative tasks as assigned.
Office Operations
Ensure the office environment remains organized, efficient, and professional.
Assist employees with administrative requests and office-related needs.
Maintain equipment functionality and coordinate service or repairs when necessary.
Provide additional administrative support to ensure efficient daily operations.
Qualifications & Experience
Previous experience in a receptionist, administrative assistant, or comparable office support position required.
Proficiency in Microsoft Office, including Word, Excel, and Outlook.
Experience answering and managing multiple phone lines.
Strong filing, organizational, and administrative skills.
Excellent verbal communication and professional telephone etiquette.
Ability to manage multiple responsibilities while maintaining attention to detail.
Dependable, punctual, and professional demeanor.
Ability to work independently and remain productive throughout the workday.
Ideal Candidate Profile
Professional and personable with excellent customer service skills.
Highly organized and detail-oriented.
Proactive with a strong work ethic.
Comfortable managing a busy front office environment.
Responsible and dependable with strong workplace professionalism.
Focused and productive throughout the workday.
Compensation & Benefits
$18.00 per hour.
Medical, Vision, and Dental Insurance.
401(k) retirement plan with a 3.5% employer match.
HOUWD51