Receptionist/Office Services Coordinator - $17.00/hr
A local company in Conroe is searching for a professional, friendly, and highly organized Receptionist / Office Services Coordinator to assist in the company’s daily operations. This is a temp-hire position in a fast-paced environment, and the ideal candidate will have extensive experience with good customer service. Interested candidates, please send updated resumes to:
Jobs.ConroeTx@ExpressPros.com
Summary of essential job functions:
Reception & Customer Service
- Greet and assist employees, customers, vendors, candidates, and visitors.
- Answer, screen, and direct incoming phone calls.
- Coordinate visitor check-in, badges, directions, and site access.
- Maintain a professional and welcoming reception area.
Office & Facility Support
- Maintain organized and presentable reception areas, conference rooms, kitchens, and common areas.
- Monitor and restock office, kitchen, beverage, and hospitality supplies.
- Assist with printers, copiers, conference-room equipment, and other office technology.
- Report and follow up on facility, maintenance, housekeeping, and equipment issues.
Mail, Shipping & Deliveries
- Receive, sort, and distribute incoming mail and packages.
- Prepare outgoing shipments and shipping labels, including FedEx.
- Coordinate courier pickups and track shipments as needed.
- Follow up on delivery and shipping issues.
Meetings & Event Coordination
- Schedule and prepare conference rooms for meetings.
- Coordinate catering, refreshments, room setups, printed materials, and signage.
- Assist with customer visits, employee meetings, training sessions, and office events.
- Coordinate event details and communicate with vendors as needed.
Administrative Support
- Prepare and update documents, spreadsheets, forms, presentations, and correspondence.
- Perform data entry, filing, scanning, copying, and electronic recordkeeping.
- Maintain contact lists, office procedures, checklists, and other administrative materials.
- Research vendors, office products, restaurants, event venues, and local services.
- Request quotes, track assignments, and follow up on outstanding tasks.
- Assist with purchasing processes and special office projects.
New Hire & Employee Support
- Help prepare for new employee arrivals and onboarding activities.
- Organize welcome materials, office supplies, and workspaces.
- Assist with onboarding schedules, checklists, and administrative records.
Requirements:
- At least one year of experience in reception, customer service, administrative support, hospitality, retail, or a similar role preferred.
- Working knowledge of Microsoft Outlook, Word, Excel, and Teams.
- Professional, friendly, and customer-focused attitude.
- Excellent organizational skills and attention to detail.
- Ability to multitask and manage changing priorities.
- Dependable, punctual, and self-motivated.