Receptionist - District Office

BRENTWOOD UNION SCHOOL DISTRICT Job Title: Receptionist, District Office Reports to: Director of Student Services Primary Functions : Performs a variety of secretarial and clerical functions for District Office personnel. Under general supervision, is responsible for greeting the public and answering the telephones, as well as assuming responsibility for specific tasks as assigned. Performance Responsibilities Serve as the District receptionist; answer and direct telephone calls to appropriate offices and personnel; take, retrieve and transmit messages. Greet and assist visitors; determine their needs and direct them to appropriate personnel, offices, departments, classrooms, or other District locations; notify staff of visitors. Provide general information and assistance to callers and visitors as needed; respond to inquiries and provide general information where judgment, knowledge, and interpretation of procedures and regulations are necessary. Receive all visitors courteously, providing any assistance needed Receive, sort, and distribute incoming mail; prepare and process outgoing mail for distribution; maintain postage meter and records. Maintain a calendar for scheduling conference rooms; arrange for set up of same. Maintain inventory of office supplies Maintain all standard district forms Arrange for equipment repair and/or service of copiers. Provide clerical support for Business Manager. Assist the Human Resources department with the application and interview process and data input as needed. Assist Student Services with declaration of residency, inter and intra applications, and summer enrollment. Establish and maintain a hospitable climate in the district office, providing assistance and positive reinforcement for staff, students, and the public. Maintain the lobby area. Manage and support the district Volunteer process. Perform all other duties as assigned. Desirable Qualifications Knowledge of: English usage, spelling, grammar and punctuation; good telephone techniques and interpersonal skills; computer functions and applications; basic operation of standard modern office equipment; type at a speed of 40 WPM; First Aid and CPR training. Abilities: Understand and follow oral and written directions; communicate effectively both in oral and written form; complete assignments independently; perform routine clerical tasks; maintain confidentiality and security of sensitive information; handle telephone contact in a pleasing and dignified manner; interact with people of divergent backgrounds in a positive and helpful way; establish and maintain cooperative and effective working relations with staff. ADA Requirement : Must have the ability to sit, stand, walk, frequently lift objects weighing approximately 10 lbs. (paperwork, files, etc.), push, pull, reach, twist, drag, and grasp objects. Experience: One year of clerical experience involving frequent public contact; School Site or School District experience desired. Education: Equivalent to the completion of twelfth grade. Must be able to pass standard proficiency test of basic knowledge. May be required to pass skills related test. Valid California Driver's License required. JDRECPTN.DO Adopted 03/13/96 Revised 01/17/2023