Receptionist

Company Description

RRD provides marketing, packaging, print, and business services to the world’s most respected brands. The company’s proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey.

Job Description

Receptionist - San Francisco, CA

This role is the face of a busy and highly professional law firm with approximately 120 employees across three floors. The firm is focused on elevating its front-of-house experience, so they're looking for someone who is polished, personable, proactive, and genuinely enjoys creating a welcoming environment for clients, visitors, and employees.

On a day-to-day basis, you'll be responsible for greeting clients and guests, managing visitor registrations and security logs, issuing and maintaining access cards, handling parking validations, coordinating meeting room schedules, answering and directing calls through a multi-line phone system, and providing general administrative support. You'll also assist with catering arrangements and help ensure conference rooms and visitor spaces are ready for meetings and events.

This position works closely with the Senior Office Services Associate to deliver a concierge-style experience for guests, including coordinating visitor arrivals and ensuring every interaction reflects the firm's high service standards.

The ideal candidate will have prior receptionist experience, ideally within a legal, corporate, banking, or other professional services environment. Strong communication skills, excellent typing ability, attention to detail, professionalism, and a positive, team-oriented attitude are essential. Candidates with both reception and office services experience may have additional opportunities for growth and development within the organization.

Location: Financial District, San Francisco, CA

Schedule: 40 hours per week, Monday-Friday 8am-5pm with a 1-hour unpaid lunch break

Work format: Fully onsite

Job duties

• Coordinate and manage conference room and meeting reservations, ensuring rooms are properly scheduled and prepared for internal meetings, client visits, and special events
• Answer incoming calls, received on a multi-line phone system, in a cordial, professional and timely manner. Transfer calls to appropriate individuals
• Greet clients and visitors to the office with warmth and professionalism. Notify employees of visitor’s arrival when necessary
• Register visitors and guests in building security systems, maintain accurate visitor logs, and ensure all security protocols are followed
• Provide white-glove, concierge-style service to clients, staff, and guests, ensuring a welcoming and seamless experience
• Partner closely with Office Services personnel to coordinate guest arrivals, meeting logistics, room setup, and visitor escorts throughout the office
• Communicate with manager and client on job or deadline issues
• Handle additional projects as assigned.  Handle sensitive and/or confidential document and information
• Communicate with supervisor or client on job or deadline issues
• Meet contracted deadlines for accepting, completing, and delivering all work
• Troubleshoot basic equipment problems
• Prioritize workflow
• Interact with clients in person, over the phone or electronically
• Adhere to Williams Lea policies in addition to client site policies
• Use equipment and supplies in a cost-efficient manner

Qualifications

• High school diploma or equivalent
• Minimum of two-year receptionist, switchboard or administrative assistant experience required preferably in a banking, legal or large corporate environment
• Exceptional customer service skills to effectively communicate with callers, visitors, client and coworkers
• Ability and willingness to learn in-depth knowledge of the company (the business and employees) to more efficiently handle calls and greet visitors
• Ability to work in a fast-paced team environment
• Ability to handle business matters with professionalism 
• Attention to detail with an emphasis on accuracy and quality
• Intermediate computer skills including Microsoft Word and Excel
• Ability to prioritize work to balance multiple projects and deadlines
• Excellent verbal and written communication skills
• Self-motivated and the ability to multi-task
• Must work well in a team environment
• Must be able to interact effectively with multi-functional and diverse backgrounds
• Must be self-motivated with positive can-do attitude

Additional Information

The salary range for this role at the noted RRD location is $20.53 - $28.70 / hour. Starting pay decisions are determined based on multiple factors including but not limited to relevant education, qualifications, skills, experience, certifications, proficiency, performance, shift, location, and other business needs. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

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RRD is an Equal Opportunity Employer, including disability/veterans

At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.