Records Management Assistant III

• Collecting, and entering data from various types of police reports, ensuring the accuracy and completeness in accordance with Federal, State and Department Policies.
• Utilize one or more databases to process, redact, copy and provide the correct information for necessary dissemination in according to State laws and Department Policies utilizing a computer, printer, document imaging scanner, copier and fax machine.
• Enters, queries and retrieves information from various computer systems in order to file, prepare, copy and release police documents and information in response to subpoenas, requests from other Criminal Justice Agencies, insurance companies, attorney's, University of Arizona Department's, and the public in accordance with State Laws and Department Policies.
• Compiling statistical reports on a daily, monthly and yearly basis, and disseminating them to the Department, State and Federal Agencies in accordance with Federal and State laws, CALEA accreditation standards, Clery Act Requirements, and Department Policies.
• Completes ACJIS functions in compliance with State and Federal regulations with the Department of Public Safety. Maintain a case filing system for paper-based and digital recordings in compliance with the Arizona State Library Archives and Public Records.

Knowledge, Skills and Abilities

• Ability to communicate effectively with different groups/individuals.
• Ability to handle confidential and sensitive information.
• Skill in determining priorities.
• Ability to work efficiently independently or in a group environment.
• Type a minimum of 35 words a minute.
• Excellent proofreading skills and attention to detail.
• Maintain a B-level Terminal Operator Certification through the Arizona Department of Public Safety.
• Willing to work varied hours at times, weekends, and holidays.