Recruiting Assistant

Recruiting Assistant

Do you enjoy working in a fast-paced environment where no two days are the same? Want to work in the aviation services industry with private jets? Is the customer #1 in you? Interested in a complete benefits package including medical, dental, vision, and paid time off, along with competitive pay?

Celebrating our passion for aviation and providing extraordinary customer experiences, Million Air services private aircraft as well as military and commercial aircraft. We thrive in a team environment to live our motto of " We are Ladies and Gentlemen, serving Ladies and Gentlemen." We are seeking extremely talented employees to contribute to Million Air''s vision to be the premier, worldwide, industry leading aviation service provider.

Job summary: Support the Talent Team in sourcing, screening, and coordinating candidates to ensure an efficient, positive hiring experience. Handle administrative tasks, communication, and data entry to enable recruiters to focus on strategic hiring.

Key responsibilities:

• Coordinate interview scheduling between candidates and Talent Acquisitions Manager; manage calendars and logistics (virtual/in-person).
• Post job openings to ATS and job boards; maintain job board schedules and requisition records.
• Screen resumes for basic qualifications and pre-screen candidates via phone/email/ Teams.
• Manage candidate communications: confirmations, status updates, feedback collection, and offer logistics.
• Maintain and update applicant tracking system (ATS) records and recruiting dashboards; ensure data accuracy.
• Prepare candidate packets, interview guides, and background-check/onboarding paperwork.
• Assist with sourcing support: basic social media searches.
• Coordinate recruiting events, campus visits, and career fairs; support employer-branding activities.
• Generate regular reports on pipeline, time-to-fill, and other recruiting metrics.
• Support recruiting projects as assigned.

Required qualifications:

• 1-2 years administrative and recruiting-related experience.
• Proficiency with MS Office (Excel, Outlook) and experience with an ATS.
• Strong written and verbal communication skills.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities.
• Professionalism and customer-service orientation.

Preferred qualifications:

• Experience with sourcing tools (ex. LinkedIn Recruiter, Indeed,)
• Basic understanding of employment law and background-check processes.

Key skills:

• Calendar and project coordination
• Candidate screening and interviewing basics
• ATS data entry and reporting
• Written communication and candidate experience management
• Time management and problem-solving

Performance metrics (examples):

• Time-to-schedule interviews
• ATS data accuracy rate
• Candidate response/time
• Timeliness of report delivery

Compensation & benefits:

• Competitive salary range
• Typical benefits: health insurance, paid time off, 401(k)/retirement plans, paid training

Equal opportunity statement (example): We are an equal opportunity employer and welcome candidates from diverse backgrounds.