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Operations Support Jobs in Chicago, IL

Recruiting Operations Coordinator

Alera Group

Chicago, Illinois(remote)

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JOB DETAILS
SKILLS
Alliance/Partner Marketing, Applicant Tracking System, Brokerage, Calendar Management, Candidate Pipeline, Communication Skills, Customer Relationship Management (CRM), Data Management, Data Quality, Detail Oriented, Documentation, Establish Priorities, File Maintenance, Follow Through, High School Diploma, Leadership, LinkedIn, Logistics, Microsoft Office, Microsoft Outlook, Microsoft SharePoint, Multitasking, Onboarding, Online Recruiting, Operational Support, Operations Management, Organizational Skills, Performance Analysis, Presentation/Verbal Skills, Project/Program Coordination, Project/Program Management, Reporting Dashboards, Sales Pipeline, Schedule Development, Systems Administration/Management, Team Player, Time Management, Web Site Monitoring, Writing Skills
LOCATION
Chicago, Illinois
POSTED
2 days ago
OVERVIEW

Recruiting Operations Coordinator

Location: Remote | Full Time

Overview

At Alera Group, our continued growth depends on attracting exceptional talent across our national network. The Recruiting Operations Coordinator plays a key operational role in supporting the Producer Recruiting function by managing candidate pipelines, coordinating interviews, and ensuring a seamless and professional candidate experience.

This role sits at the intersection of recruiting, operations, and data management. It is ideal for someone who thrives in a highly organized environment, enjoys project coordination, and takes pride in keeping complex recruiting processes running smoothly.

About Alera Group

Founded in 2017, Alera Group has grown to become the 14th largest broker of U.S. business. We are passionate about our clients' success in Employee Benefits, Property & Casualty Insurance, and Financial Services. With offices nationwide, our collaborative approach allows us to deliver national strength with local service.

Why Join Alera Group
  • Play a key role in growth - Support the recruiting efforts that help expand Alera Group's national producer network.
  • Work at the center of recruiting operations - Partner with leaders across the organization while helping drive an efficient recruiting process.
  • Grow your career in talent operations - Build experience in recruiting systems, pipeline management, and strategic hiring initiatives.
RESPONSIBILITIES

What You'll Do

Recruiting Pipeline Management
  • Provide project coordination and operational support for the Producer Recruiting program
  • Maintain and manage candidate pipelines across the applicant tracking system and Monday.com boards
  • Track candidate stages, update recruiting status, and ensure data accuracy across systems
  • Assist with CRM, referral portal tracking, and recruiting data management across SharePoint and Monday.com
  • Monitor multiple active candidates simultaneously and help maintain an organized recruiting workflow
Interview Coordination
  • Coordinate interviews across multiple time zones and stakeholders
  • Prepare candidate briefing materials and meeting packets for recruiting discussions and leadership reviews
  • Manage Outlook calendar scheduling and interview logistics
Candidate Experience & Administration
  • Maintain organized candidate files including Predictive Index assessments, documentation, and onboarding materials
  • Schedule follow-up conversations and provide requested information to candidates
  • Respond to candidate inquiries and proactively ensure a high-quality candidate experience throughout the recruiting process
Onboarding Support
  • Assist with coordination of onboarding activities for newly hired producers
  • Help document first 90-day activity plans
  • Serve as an administrative liaison between recruiting, technology teams, and local offices to support new hire setup
Reporting & Data Insights
  • Track sourcing channel performance across LinkedIn Recruiter, referrals, and external recruiting partners
  • Compile weekly recruiting pipeline and velocity reports that feed leadership dashboards
QUALIFICATIONS

What You Bring
  • High School diploma or equivalent required; Associate's or Bachelor's degree preferred
  • Previous experience in recruiting coordination, HR support, or administrative operations strongly preferred
  • Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office and experience with applicant tracking systems (ATS)
  • Strong attention to detail and commitment to maintaining accurate recruiting data
  • Ability to manage confidential information with professionalism and discretion
  • Project management mindset with strong follow-through and accountability
What Sets You Up for Success
  • A collaborative approach and ability to build strong working relationships across teams
  • Clear and concise communication that helps move work forward efficiently
  • Strong judgment when prioritizing tasks and managing competing timelines
  • Emotional intelligence and professionalism when

About the Company

A

Alera Group

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