Remote Administrative Assistant

Careerscape is recruiting on behalf of our client for an entry-level, fully remote Administrative Assistant to join their growing team. This is a great opportunity for an organized, detail-oriented professional to launch their career supporting a busy team with day-to-day operations, scheduling, and communications, all from a home office setup.

Day to day, you will be the reliable point of contact keeping calendars, inboxes, and files running smoothly, jumping between tasks without losing accuracy. People who thrive in this role are self-starters who enjoy structure, communicate clearly in writing, and take pride in being the person others can count on to keep things organized behind the scenes.

Responsibilities

• Manage and organize calendars, scheduling meetings and appointments across multiple time zones
• Answer and route phone calls and emails in a professional and timely manner
• Prepare, proofread, and format correspondence, reports, and presentations
• Maintain digital filing systems and ensure documents are accurately organized
• Data entry and updating records in company databases and spreadsheets
• Coordinate virtual meetings, including agendas, notes, and follow up items
• Assist with onboarding paperwork and other administrative projects as needed
• Order office supplies and manage vendor communications remotely
• Track expenses and assist with basic invoice and billing support
• Support team members with ad hoc administrative requests

Requirements

• High school diploma or equivalent required, associate degree preferred
• Strong written and verbal communication skills
• Proficiency with Microsoft Office and Google Workspace applications
• Comfortable learning new software and remote collaboration tools
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines with minimal supervision
• Reliable internet connection and a quiet home workspace
• Prior internship or office experience is a plus but not required
• Professional demeanor and strong customer service orientation

Benefits

• Medical, dental, and vision insurance
• 401k retirement plan with company match
• Paid time off and paid holidays
• Fully remote position with flexible scheduling
• Home office equipment stipend
• Paid training and onboarding support
• Opportunities for growth and advancement
• Employee assistance program
• Collaborative and supportive virtual team culture
• Annual performance reviews with merit increases