Remote Administrative Assistant

Careerscape is recruiting on behalf of our client for an entry-level Remote Administrative Assistant to join their growing team. This is a great opportunity for an organized, detail-oriented self-starter to build a career in administrative support while working from the comfort of home, with the flexibility and structure of a full-time role.

Day to day, you will keep schedules, inboxes, and files running smoothly for a busy team that relies on your follow-through. The role suits someone who enjoys variety, doesn't need to be told twice, and takes pride in getting the small things right so bigger projects can move forward without friction.

Responsibilities

• Manage calendars and schedule meetings across multiple time zones
• Answer and route phone calls, emails, and other correspondence
• Prepare, format, and proofread documents, reports, and presentations
• Maintain organized digital filing systems and records
• Coordinate travel arrangements and expense reports
• Order office supplies and manage vendor communications
• Assist with onboarding tasks and new hire paperwork
• Track action items and follow up on outstanding tasks
• Support special projects and administrative initiatives as needed
• Data entry and maintenance of accurate records in internal systems

Requirements

• High school diploma or equivalent required, associate degree preferred
• Prior internship or administrative experience is a plus but not required
• Proficiency with Microsoft Office and Google Workspace
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities in a remote setting
• Comfortable learning new software and tools quickly
• Reliable internet connection and a quiet home workspace
• Self-motivated with strong time management skills

Benefits

• Medical, dental, and vision insurance
• 401k retirement plan with company match
• Paid time off and paid holidays
• Remote-friendly stipend for internet and home office setup
• Flexible scheduling around core business hours
• Paid training and onboarding
• Opportunities for growth into senior administrative or coordinator roles
• Employee assistance program
• Company-provided laptop and equipment
• Collaborative, supportive remote team culture