Careerscape is recruiting on behalf of our client, an established organization in New York, for a Remote Digital Records Assistant. This is a great entry point into a stable, detail-driven career, where you will help keep important business records accurate, organized, and easy to find. You will work with modern document management tools and receive hands-on training from a supportive team.
The day-to-day is calm, structured, and focused on accuracy. You will move through a queue of incoming files, index and verify them, and answer occasional questions from colleagues who need a record located. Someone who enjoys order, takes pride in clean data, and communicates clearly in a remote setting will thrive here.
Responsibilities
- Scan, upload, and index incoming documents into the digital records system
- Apply consistent naming conventions and metadata tags to all files
- Review records for completeness, accuracy, and legibility
- Retrieve and share requested records with internal teams in a timely manner
- Maintain retention schedules and flag records due for archiving or disposal
- Perform data entry to update record databases and tracking logs
- Identify and report duplicate, missing, or misfiled documents
- Handle confidential information according to company privacy and security policies
- Support periodic audits and records clean-up projects
- Document procedures and suggest small improvements to filing workflows
Requirements
- High school diploma or equivalent; associate degree is a plus
- Six months of experience in an office, administrative, or data entry setting preferred
- Strong attention to detail and a high level of accuracy
- Comfortable with Microsoft Office or Google Workspace
- Typing speed of at least 40 words per minute
- Good written and verbal communication skills
- Ability to manage time and work independently in a remote environment
- Reliable high-speed internet and a quiet home workspace
- Willingness to maintain confidentiality of sensitive records
Benefits
- Fully remote work arrangement
- Medical, dental, and vision insurance
- 401(k) retirement plan with company match
- Paid time off and paid holidays
- Paid training and onboarding
- Home office equipment or stipend
- Flexible scheduling within core business hours
- Opportunities for career growth and advancement