Remote File Clerk

Careerscape is recruiting on behalf of our client for an entry-level Remote File Clerk to support their growing administrative team. This is a great opportunity for someone who is organized, detail-oriented, and looking to build a career in office administration, with the flexibility of working from home while learning the ins and outs of records management.

Day to day, you will spend your time organizing digital files, entering data accurately, and making sure documents are easy for the team to find when they need them. People who thrive in this role enjoy quiet, focused work, take pride in keeping things tidy and consistent, and are comfortable following established processes while flagging issues when something does not add up.

Responsibilities

• Organize and maintain electronic filing systems and shared drives
• Scan, upload, and index paper documents into digital formats
• Enter and update records in company databases with a high level of accuracy
• Retrieve and distribute files and documents as requested by team members
• Verify that documents are properly labeled, sorted, and stored according to company procedures
• Monitor file retention schedules and archive or purge records as appropriate
• Assist with preparing reports and summaries from filed records
• Respond to internal requests for document retrieval in a timely manner
• Maintain confidentiality of sensitive company and client information
• Support the administrative team with general clerical tasks as needed

Requirements

• High school diploma or equivalent required
• Strong attention to detail and accuracy in data entry
• Comfortable working independently in a remote environment
• Basic proficiency with Microsoft Office, especially Excel and Word
• Reliable internet connection and a quiet home workspace
• Good written and verbal communication skills
• Ability to organize large volumes of digital and physical files
• Prior office or administrative experience is a plus but not required
• Ability to handle confidential information with discretion

Benefits

• Medical, dental, and vision insurance
• 401k retirement plan with company match
• Paid time off and paid holidays
• Fully remote position with flexible scheduling
• Home office equipment stipend
• Opportunities for growth into other administrative roles
• Employee assistance program
• Paid training and onboarding
• Casual, supportive remote team culture
• Annual performance reviews with pay increase potential