Remote Office Assistant

Careerscape is recruiting on behalf of our client for an entry-level Remote Office Assistant to support daily administrative operations. This is a great opportunity for someone early in their career to build a strong foundation in office administration while working with a supportive, established team that values organization and reliability.

Day to day, you will juggle calendars, correspondence, and data entry while keeping projects and communications moving smoothly across departments. People who thrive in this role are detail-oriented self-starters who enjoy variety, communicate clearly in writing and over video calls, and take pride in being the dependable point of contact who keeps things running behind the scenes.

Responsibilities

• Manage and organize digital files, records, and correspondence
• Schedule meetings, appointments, and calendar updates for team members
• Answer and route phone calls, emails, and chat messages professionally
• Enter and update data in company databases and spreadsheets
• Prepare and format documents, reports, and presentations
• Order office supplies and coordinate with vendors as needed
• Assist with onboarding tasks and new hire paperwork
• Support basic bookkeeping tasks such as expense tracking and invoicing
• Coordinate virtual meetings and distribute agendas and minutes
• Assist other departments with administrative projects as assigned

Requirements

• High school diploma or equivalent required, associate degree preferred
• No prior office experience required, internships or part-time admin work a plus
• Proficiency with Microsoft Office and Google Workspace applications
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple tasks and prioritize deadlines
• Comfortable working independently in a remote setting
• Reliable internet connection and a dedicated home workspace
• Positive attitude and willingness to learn new systems and processes

Benefits

• Medical, dental, and vision insurance
• 401k plan with company match
• Paid time off and paid holidays
• Fully remote position with flexible scheduling
• Home office equipment stipend
• Professional development and training opportunities
• Employee assistance program
• Career growth and advancement opportunities
• Collaborative and supportive team culture
• Paid parental leave