Remote Office Operations Associate

Careerscape is recruiting on behalf of our client for an entry-level Office Operations Associate to join their remote team. This is a great opportunity for an organized, detail-oriented professional to build a career in business operations while supporting the daily administrative functions that keep a growing company running smoothly.

Day to day, you will juggle scheduling, correspondence, data entry, and light project coordination, often shifting between tasks as priorities change. People who thrive in this role enjoy structure, take pride in accuracy, communicate clearly in writing, and feel energized rather than overwhelmed by a steady stream of small, varied tasks.

Responsibilities

• Manage calendars and schedule meetings across multiple time zones
• Maintain accurate records in company databases and spreadsheets
• Respond to internal and external emails in a timely, professional manner
• Coordinate logistics for virtual meetings, onboarding, and team events
• Process and track invoices, expense reports, and purchase orders
• Organize digital files and ensure documentation stays up to date
• Support HR and finance teams with routine administrative tasks
• Draft correspondence, memos, and internal communications
• Track project timelines and follow up on outstanding action items
• Assist with special projects and process improvement initiatives

Requirements

• High school diploma required, associate or bachelor degree preferred
• Strong written and verbal communication skills
• Proficiency with Microsoft Office and Google Workspace
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities in a remote environment
• Comfortable learning new software tools and systems quickly
• Self-motivated with strong time management skills
• Prior internship or administrative experience a plus but not required
• Reliable internet connection and a dedicated home workspace

Benefits

• Medical, dental, and vision insurance
• 401k plan with company match
• Paid time off and paid holidays
• Fully remote position with flexible scheduling
• Home office stipend for remote equipment
• Professional development and training opportunities
• Employee assistance program
• Career growth and advancement opportunities
• Collaborative and supportive team culture
• Paid parental leave