Operations Coordinator Jobs in Boston, MA

TalentBurst, Inc.

$22 - $24 HOUR

Boston, MA

The Coordinator will provide administrative, scheduling, and program support to the department, ensuring smooth daily operations and assisting with onboarding processes for students and fellows. The ideal candidate will have strong experience with Epic, virtual meeting platforms, and educational program management tools.

TalentBurst, Inc.

$70 - $75 HOUR

Cambridge, MA

Exposure to Starting Point templates, SharePoint, EndNote, and Toolbox Pharma preferred Alignment with *** Core Values: Commitment to People, Fiercely Innovative, Purposeful Urgency, Open Culture, and Passion for Excellence. Bachelor's degree in a relevant scientific/technical field or equivalent experience 4+ years of biotech/pharma or CRO experience in document QC and electronic publishing within a regulatory environment.

TalentBurst, Inc.

$30 - $35 HOUR

Cambridge, MA

The First-Year Seminar Program is seeking a Program Coordinator to support the program's daily operations, including corresponding with students, faculty, and staff; organizing course information; coordinating seminar trips and budgets; assisting with website updates; assisting with course registration and logistics; and more. Serves as main source of information, effectively responding to inquiries from potential customers, participants, academic collaborators.

Hebrew SeniorLife

$69669 - $104503 YEAR

Boston, MA

Assume responsibility for intervention in family matters requiring immediate attention, and refer appropriately to Nurse Manager/DON and/or Social Service Department for long-term management and follow-up. Communicate with Administrative Coordinator and appropriate Nurse Manager/DON on staffing, scheduling, clinical and administrative issues.

Hebrew SeniorLife

$69669 - $104503 YEAR

Boston, MA

Assume responsibility for intervention in family matters requiring immediate attention, and refer appropriately to Nurse Manager/DON and/or Social Service Department for long-term management and follow-up. Communicate with the Administrative Coordinator and appropriate Nurse Manager/DON on staffing, scheduling, clinical, and administrative issues.

Jobot

$25 - $37 HOUR

Brockton, MA

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. This is a pivotal role that requires a unique blend of skills and experience to ensure the safety and well-being of our workforce, whilst maintaining compliance with all local, state, and federal regulations related to environment, health, and safety.

Fenway Consulting Group

Foxborough, MA

Assist A/P Manager with weekly check-runo Assist A/P Manager with month end vendor reconciliationso Establish strong communication with vendorso Enter and pay monthly entity rent payments timelyo Record capital expenditures in accordance with company capitalization policyo Assist A/P Manager with month end recording of credit card activity and accumulate receipts from the respective cardholderso Maintain Bill.com system§ Ensure invoice back-up is uploaded to each vendor for tracking purposes§ Clear all sync errors· Communication (strong communication skills are necessary for this role):o Supporting Finance and Leadership teams as neededo Corporate office teamo Inter-departmental communication with the Operations Team· Administration:o Complete credit applications as neededo Obtain Form W-9 as neededo Assist with year end 1099 preparation· Acquisition Related Support: o Maintain vendor accounts pre and post-acquisition(s). Work for a multientity organization in a hybrid role as an AP Coordinator Assist A/P Manager with day to day financial transactions, including verifying, classifying, and recording accounts payable data.o

Iconma

Gloucester, MA

Requirements:Problem Solving (2 - Working Experience); Planning: Tactical and Strategic (1 - Basic Understanding); Reliability Engineering (0 - No Experience); Collaboration (2 - Working Experience); Data Analytics (1 - Basic Understanding); Quality Methodologies (0 - No Experience); CI Product Characterization (2 - Working Experience); Knowledge Transfer and Management (1 - Basic Understanding); Leading Change (1 - Basic Understanding); CI Methodologies (2 - Working Experience); Listening & Communication (1 - Basic Understanding); Producing Results (1 - Basic Understanding); Project Management (1 - Basic Understanding); Accuracy & Attention to Detail (2 - Working Experience); Influencing (2 - Working Experience); Decision Making and Critical Thinking (1 - Basic Understanding). Lead optimization of the Value Stream by elimination of waste and making flow improvements across or within manufacturing, supply chain, logistics, and/or service product operations.

bdo consulting

$79800 - $168000 YEAR

Boston, MA

The annual allocation to the ESOP is fully funded by BDO through investments in company stock and grants employees the chance to grow their wealth over time as their shares vest and grow in value with the firm’s success, with no employee contributions. Supervises, participates in, and develops new detailed project plans encompassing key tasks, milestones and critical path activities to meet tax practice initiatives and client commitments.

ABM Industries

$68000 - $75000 undefined

Gloucester, MA

The CMMS/Facility Coordinator role works with our customers, service providers, and employees to deliver some combination of our services with excellent customer service, both by looking after facilities issues quickly and completely and by helping clients achieve their maintenance objectives: process, control, cost, information, communications, and quality. Founded in 1909, ABM serves over 20,000 clients, with annualized revenue approaching $8 billion and more than 100,000 team members in 350+ offices throughout the United States, United Kingdom, Republic of Ireland, and other international locations.

Best Buddies International

$45000 YEAR

Boston, MA

2 years experience or employment in job coaching, counseling, or special education; or other related experience working with persons with disabilities-- OR--Bachelor’s Degree in a related field such as rehabilitation, counseling, social work, psychology, education, human resources, business administration, or economics from an accredited college or university and one year of experience as described above. Position Overview: The Manager, Transitions Program (MTP) will primarily be responsible for directly teaching, counseling, assisting and supporting adolescents/young adults with intellectual and developmental disabilities to maximize their independence through skill development and pre-vocational training.

Micro Tech

$95000 YEAR

Waltham, MA

Proactively enforces a safe work environment by identifying and resolving risks and monitoring personnel to ensure all safety precautions are in place and being followed. Partner with Planning, and Team Leaders, support engineers, and First shift supervisor to facilitate execution of the manufacturing schedule.

Martino Law Group, LLC

$50000 - $65000 YEAR

Melrose, MA

Martino Law Group is seeking an experienced Administrative Assistant & Office Manager to provide high-level administrative and operational support to the Managing Attorney and oversee the daily functioning of the office. Martino Law Group, LLC represents clients throughout Massachusetts in Real Estate, Family Law and Divorce, Personal Injury, Probate, and Estate Planning matters.

The Computer Merchant, LTD.

$28 - $30 HOUR

Framingham, MA

Project Coordinator (PC) who will work alongside project managers, lead engineers and account managers supporting permitting activities for distribution engineering projects for various electric utility clients throughout the Northern United States. * While an hourly range is posted for this position, an eventual hourly rate is determined by a comprehensive salary analysis which considers multiple factors including but not limited to: job-related knowledge, skills and qualifications, education and experience as compared to others in the organization doing substantially similar work, if applicable, and market and business considerations.

Bering Straits Native Corporation

Burlington, MA

Minimum two (2) years’ experience as a Law Enforcement Officer and/or Military Police Officer or six (6) months experience as a security officer engaged in functions related to detailing civil or administrative detainees or, two (2) years active-duty military service with an honorable discharge. Paragon Professional Services is currently seeking a qualified Transportation Officer for Armed Ground Transportation Services for DHS ICE Boston.

thehivecareers.co

Massachusetts, Massachusetts

The coordinator will minimize the need for daily project oversight, allowing the Operations Manager to concentrate on strategic initiatives such as policy/process development and the Choose A Cause website redesign - advancing both operational excellence and long-term organizational growth. This role will handle key day-to-day functions that ensure the organization to run smoothly while freeing up the Operations Manager to focus on strategic planning, cross-team coordination and enhance organizational efficiency.

Patterns Behavioral Services, Inc.

$20 - $23 annual

Nashua, NH

Provide clerical support and assist with office management functions for the clinic by maintaining office supply inventory, filing, and assisting in the process of paperwork requests by the corporate administrative team (authorizations, consents, Explanation of Benefits, etc.). Candidates should be able to assist operations and all visitors to the company by handling office tasks, providing polite and professional assistance via phone and written communication, and generally being a helpful and positive presence in the workplace.

Freedom Forever

$65000 - $75000 YEAR

Woburn, MA

Employees of Freedom Forever must submit to a criminal history check, MVR check and a 9-panel drug screen that includes the following: Amphetamines, Cocaine Metabolites, Opiates, Phencyclidine (PCP), Barbiturates, Benzodiazepines, Methadone, Methaqualone, Propoxyphene. This role serves as a strategic partner to both operations and sales leaders, facilitating weekly regional meetings, producing pipeline reviews and analysis, and resolving project-related inquiries with speed and precision.

Smithsonian Astrophysical Observatory

$56584 - $73563 YEAR

Cambridge, Massachusetts

Education completed outside the United States must be deemed equivalent to higher education programs of U.S. institutions by an organization that specializes in the interpretation of foreign educational credentials. Its programs range from ground-based astronomy and astrophysics research to space-based research, the engineering and development of major scientific instrumentation for space launch and use in large ground-based facilities, and research designed to improve science education.

Joni and Friends

Lawrence, MA

The Lead Like Jesus course is the model which governs our ministry culture and contributes significantly to Joni and Friends maintaining its certification as a “Best Christian Workplace” according to surveys by the Best Christian Workplace Institute (BCWI). Provide support in promoting, facilitating, and leading Joni and Friends church equipping using Joni and Friends Ministry Relations materials and other training materials, for awareness and education in churches and educational settings at every level.

Hueman PE Talent Solutions

Belmont, MA

As a Sales Operation Coordinator, you'll contribute to the success of CLD’s client portfolio and new business growth by supporting proposal development and pricing for large launch initiatives, maintenance contracts, and RFP submissions. Working in partnership with Sales, Writing, Project Management, and Operations, this person helps ensure timely, accurate, and well-coordinated responses to both existing client and new business opportunities.

Boston University

$50000 - $62500 unknown

BOSTON, MA

Based at BU’s Faculty of Computing & Data Sciences, Spark! serves as the experiential learning engine for students majoring in computer science, data science, computer engineering and related disciplines, providing opportunities for students to work on real-world projects learning focused on the application of data science, machine learning, and software engineering skills. Responsibilities also include coordinating and assisting with project assignments for students and external partners involved with practicum courses, support of project management processes for the X-Lab program, contributing to project scoping, and aiding in class schedule planning and course registration.

Zander Realty Group

Stoughton, MA

We’re looking for a highly organized and proactive Executive Assistant to support the Broker/CEO and leadership team of a fast growing real estate brokerage. The Executive Assistant will serve as a strategic support partner to the CEO, helping manage priorities, protect time, and ensure consistent execution across leadership, recruiting, and operations.

Carvana

Boston, MA

The ADESA team is looking for a passionate and driven Digital Operations Coordinator (Digital Auction Specialist)to join a dedicated group of functional experts focused on supporting and enhancing our digital auction operations across our auction locations. Our auto auctions some up to 200 acres, provide a wide array of vehicle services including repair, reconditioning, and auction remarketing, and many of our sites serve as market hub distribution centers.

Eurofins

Boston, Massachusetts

Coordinate preventive maintenance schedules and repairs for all laboratory instruments, including oligonucleotide synthesizers, FPLC/AKTA systems, HPLC/UPLC systems, chromatography systems (Biotage/Isco), KF instruments, balances, and automation equipment. It is also one of the global independent market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, CDMO, advanced material sciences, and in the support of clinical studies.

GreenLight Fund

Boston, MA

To date, we have brought 55 evidence-based portfolio organizations across 14 sites, invested $39M, and attracted an additional $320M from other funding sources, reaching nearly 750,000 individuals and families this past year alone. We facilitate a community-driven process that matches the local needs of individuals and families not met by existing programs, to organizations with track records of success elsewhere.

South Shore Health

Norwell, MA

Maintain balanced schedules for various departments supported based on personnel resources available, while also striving to maintain fiscal responsibility and proper ratios to meet patient needs. Compiles and maintains reports and ensures data integrity for decision support when researching and preparing requested reports for Nurse Leaders and Administrative Leaders.

Earle M. Jorgensen Company

Hopkinton, Massachusetts

Physical Requirements: Stand or Sit(Stationary position), Walk(Move, Traverse), Use hand/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position), Stoop, kneel, crouch, or Crawl(Position self(to), Move), Talk/hear(Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information), See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess), Pushing or Pulling, Repetitive Motion Function in the Job: Sedentary Work- Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Our broad network of facilities, superior inventories, extensive value-added processing capabilities, and world-class technology enables EMJ to provide unsurpassed service to our customers.

American International Group

Boston, MA

Key accountabilities will include but not limited to: Support vendor management by tracking vendor invoices, ensuring vendor work billed has been performed, and processing invoices for payment in internal systems. Through our global, world-class capabilities, AIG provides risk engineering and specialist services to help identify and reduce risks at AIG insured clients and properties.

ADESA

Boston, MA

The ADESA team is looking for a passionate and driven Digital Auction Specialist to join a dedicated group of functional experts focused on supporting and enhancing our digital auction operations across our auction locations. Our auto auctions some up to 200 acres, provide a wide array of vehicle services including repair, reconditioning, and auction remarketing, and many of our sites serve as market hub distribution centers.

Berkley

$50000 - $60000 YEAR

Marlborough, Massachusetts

The role will provide project management leadership on priority business development related initiatives and will work closely with sales leadership in the implementation of tools and strategies to drive more sales efficiency, more production, and more consistency across captive and stop loss sales teams. The role will be part of the Producer Relations team, reporting to the AVP of Producer Relations, and will help that team provide more value to the various efforts deployed to enhance our broker/agency relationships for our business development team.

H&R Block

$19.28 - $28.89 HOUR

WEYMOUTH, Massachusetts

Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support;document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager(DGM) as needed . Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools;may include internal systems .

JCC Greater Boston

Newton, MA

Through our network of early learning centers, day camps, regional teen and family programs, health and wellness offerings, and adult arts and ideas classes, JCC Greater Boston provides highly valued connections, learning, and experiences for the Jewish community and friends. Skills and Abilities: Requires knowledge and familiarity with the needs of members and families, with the ability to translate ideas and feedback into innovative and meaningful experiences that meet the needs of members and families, including but not limited to: Ability to tactfully handle challenging conversations and situations; trained in de-escalation or willing to be trained.

Tufts University

Boston, Massachusetts

What You'll Do: The Assistant Director of Clinical & Laboratory Operations serves as the Deputy to the Senior Director of Clinical & Educational Operations, providing executive-level oversight of clinical support services and educational laboratories while maintaining advisory connections across all other operational divisions. By coordinating staffing, mentoring managers, and aligning workflows with institutional priorities, the Assistant Director advances the dual mission of delivering high-quality patient care and supporting academic programs.

Boston University

$62525 - $71200 unknown

BOSTON, MA

Manage the furniture and appliance inventory in 200 undergraduate and graduate residences and warehouses to ensure that students have functional and safe furniture in their rooms and common areas. This position will manage the distribution system of all movable furniture, appliances and centralized key inventory in undergraduate and graduate student rooms, common areas and multipurpose rooms within the residence system.

Massachusetts Water Resources Authority

$82548.79 - $118959.75 WEEK

Winthrop, MA

Ability to set-up and configure local, remote, hierarchical and distributive control systems; knowledge to configure Input/Output modules using various slot addressing techniques; understanding of program and data table file organization, number systems and processor information flow; and knowledge of basic relay type instructions, timers and counters, & data manipulation instructions. Utilizes personal computer, data terminals and specialized MAXIMO/Lawson software application packages to perform related duties such as work planning and scheduling, inventory maintenance, purchase order placement/tracking, work order reporting; time, utilization, and written work plan completion.

Boston University

$55000 - $63000 unknown

BOSTON, MA

Provide high-quality customer service to students, parents, faculty, staff, and special groups by producing new and replacement Terrier Cards, processing dining plan changes, and answering questions and emails about dining plan and convenience points plan usage. This includes producing new and replacement ID cards, processing dining plan change requests and cancellations, marketing and providing information on dining plans and convenience points and reconciling optional board plans at the end of the semester.

Rhythm Pharmaceuticals

Boston, MA

Responsibilities and DutiesSpeaker Programs Management (Speaker Bureau, KOL Meetings & Symposia, etc.)Manage all aspects of the speaker bureau coordination, such as venue selection, travel, materials, and technology and execution, serving as the primary contact for speakers, field teams, internal departments, vendors and attendees. 5+ years’ experience in administration and management of commercial operations logistics (across meetings, speaker bureaus and/or congresses) within the commercial operations department in a pharmaceutical company or primary service provider for a pharmaceutical company, rare disease is a plus.

People Incorporated

$23 HOUR

Mansfield, MA

We offer a supportive work environment, Employee Recognition Program, Professional Development, opportunities for growth as well as industry-leading wages and a comprehensive benefit package that includes: **For employees working in benefit eligible positions only**. Quality treatment, contract compliance, budget management, facilities, hiring, training and retraining staff, and ensuring proper coverage is maintained to meet the individuals’ needs while tracking overtime.

MRINetwork Jobs

$120000 - $140000 YEAR

Stoughton, MA

We are searching for a Manager of Retail Sales Operations to be part of the site leadership team who will manage the retail sales operations to optimize the sales processes, manage a team of Sales Coordinators, and support the sales team in achieving their goals. With a strong focus on innovation, safety, and value, the company has expanded significantly in recent years—introducing new product lines that span everything from inflatable water gear and swim training aids to marine towables and snow equipment.

H&R Block

$19.28 - $28.89 HOUR

WEYMOUTH, Massachusetts

Definitive Healthcare, US

$77000 - $143000 YEAR

Framingham, MA

In 2024 and 2025, we earned multiple workplace honors, including Built In's 100 Best Places to Work in Boston (both years), a Stevie Bronze Award for Great Employers, and recognition as a Great Place to Work in India. At Definitive Healthcare (NASDAQ: DH), we're passionate about turning data, analytics, and expertise into meaningful intelligence that helps our customers achieve success and shape the future of healthcare.

Worldpac

$55500 - $60000 YEAR

Methuen, Massachusetts

Opportunity Information: Worldpac, a leading name in automotive parts distribution, is looking for an Assistant Branch Operations Manager to be responsible for learning all aspects of branch operations and assisting the Branch Operations Manager in providing day-to-day direction to team members within the branch location. Assists Branch Operations Manager to learn all functions of Branch Management, including operations, staffing, training, reviewing team member performance, expense management and budgeting.

Beth Israel Lahey Health

Cambridge, MA

Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Coordinates with local nursing leaders and Patient Relations regarding patient/visitor lost belongings and provides follow up directly with patients and families, coordinates reimbursement payment through accounts payable.

Tyton Partners

$98000 - $112500 Annually

Boston, MA

Tyton Partners' investment banking practice offers services that include sell- and buy-side advisory, corporate divestures, valuation and fairness opinions, strategic partnerships and joint ventures, capital access, fund formation, and executive team and board advisement to private and public companies and leading investors. This dual role supports two busy executives, the Founder/Managing Partner, and Senior Partner, of our strategy consulting practice, ensuring seamless execution of executive priorities, and managing our Boston office, coordinating technology internally, planning internal events, and supporting legal administration.

CVS Health

$17 - $29 HOUR

Attleboro, MA

As the nation’s leading health solutions company, we reach millions of Americans through our local presence, digital channels and more than 300,000 purpose-driven colleagues – caring for people where, when and how they choose in a way that is uniquely more connected, more convenient and more compassionate. + Benefit solutions that address the different needs and preferences of our colleagues including paid time off, flexible work schedules, family leave, dependent care resources, colleague assistance programs, tuition assistance, retiree medical access and many other benefits depending on eligibility.

CBRE

$18 HOUR

Boston, MA

CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.

Cobalt

$125000 - $135000 YEAR

Boston, MA

Our pentests start in as little as 24 hours and integrate with modern development cycles thanks to the powerful combination of a SaaS platform coupled with an exclusive community of testers known as the Cobalt Core. Today, over 1,000 customers use Cobalt to run pentests on demand via Pentest as a Service, AKA PtaaS, a space which Cobalt pioneered (you could even say we wrote the book on it) and continues to lead.

Sally’s Apizza

Massachusetts, MA

This hands-on leadership role involves kitchen systems management and innovation, culinary training development, new location openings, event preparation, and team development both locally and at off-site events across the country. Plan and organize kitchen operations for on-site and off-site events, including festivals, pop-ups, brand activations, and private events both locally and nationally, including placing and receiving orders, coordinating staff for prep and production.

Kaleidoscope ABA Therapy Services

Chelmsford, MA

Additionally, they maintain accurate records related to the staffing and delivery of service for each case as well as assist in the creation, maintenance, and management of a master schedule, adequately staffing clinical cases according to the budgeted hours per client as authorized by the client's insurer. Company: Kaleidoscope Family Solutions ABA, IncContract Contact: HQ CareersOffice Email: Recruit@kfsaba.orgOffice Phone: 877-ABA-0399Office Address: 950 E Haverford Road, Suite 100A, Bryn Mawr, PA 19010.