Research Operations Coordinator

Job ID: 31495128
Company: Sigma Inc.
Location: Ridgefield, CT
Duration: 12-Month Contract

Job Overview

Sigma Inc. is seeking a detail-oriented and organized Research Operations Coordinator for a 12-month contract opportunity in Ridgefield, CT. This role provides administrative, procurement, and project coordination support to a Discovery Research Coordination (DRC) team within a research-focused environment.

The ideal candidate has experience in administrative coordination, purchase orders, invoice processing, vendor management, event planning, or project support. Candidates should be comfortable managing multiple requests, maintaining accurate records, following up on action items, and learning business systems such as SAP and Microsoft Office applications.

Key Responsibilities

• Purchasing and Procurement: Create and update purchase orders in SAP or similar procurement systems, manage goods receipts, track invoices, and follow up on payment status.

• Project Coordination: Track weekly action items, follow up with team members, monitor deadlines, and maintain visibility into project deliverables.

• Administrative Support: Maintain databases, update records, administer established processes, and resolve or escalate issues as needed.

• Event and Workshop Coordination: Arrange meeting rooms, catering, audiovisual equipment, attendee communications, and event logistics.

• Communications and Scheduling: Prepare calendar invitations, distribute Microsoft Forms surveys, coordinate feedback collection, and submit digital-signage requests.

• Vendor Management: Request quotes, communicate with suppliers, support vendor onboarding, and coordinate required documentation, including confidentiality agreements and risk assessments.

• Equipment Marketplace Administration: Maintain equipment transfer lists, monitor marketplace activity, and coordinate follow-ups with relevant contacts.

• External Support Coordination: Respond to routine inquiries from external parties and direct requests to the appropriate support team.

• Travel Coordination: Assist with travel arrangements and related administrative activities for the research team.

Required Qualifications

• Bachelor's degree.

• Strong organizational skills and attention to detail.

• Excellent written and verbal communication skills.

• Ability to manage multiple administrative requests and consistently follow up on outstanding items.

• Strong proficiency with Microsoft Office applications, particularly Outlook, Excel, and related collaboration tools.

• Ability to learn procurement, financial, and administrative systems such as SAP, WeBuy, Microsoft Forms, and PADS.

• Ability to maintain accurate databases, follow established procedures, and handle administrative information responsibly.

• Self-directed, service-oriented approach with sound judgment and the ability to escalate issues appropriately.

Preferred Qualifications

• Experience in administrative coordination, project administration, procurement, purchasing, or research operations.

• Experience processing invoices, creating purchase orders, tracking goods receipts, or coordinating vendor onboarding.

• Experience organizing meetings, workshops, corporate events, or team travel.

• Familiarity with SAP, vendor management systems, purchase requisitions, and financial administration.

• Experience supporting scientific, pharmaceutical, biotechnology, laboratory, or research teams is an advantage.