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Administrative Assistant Jobs in California

Restaurant Office Administrator

The h.wood Group
  • Santa Monica, California
    6 days ago

    Job Description

     
     
    ABOUT US: 
    The h.wood Group is a Los Angeles based hospitality and lifestyle company with a diversified portfolio of upscale nightlife & restaurant concepts. The company is responsible for some of the most iconic brands in the world, including Delilah, The Nice Guy, and Bootsy Bellows, among many others. In addition to hospitality concepts, The h.wood Group offers corporate branding, catering, event production and marketing services. We are committed to providing a warm, inviting, and uniquely lavish experience for our diverse clientele. Our company is built on integrity, creating the world’s best restaurants, nightlife, and events. 
     
    ROLE SUMMARY 
    The Restaurant Office Administrator will report directly to the General Manager. They will perform a variety of administrative tasks in addition to supporting the day-to day operations of the restaurant. The ideal candidate will be an energetic professional who doesn’t mind wearing multiple hats. They are well organized, flexible and thrives in a fast-paced environment.   
     
    RESPONSIBILTIES: 
    • Ensure all new hire onboarding is completed accurately and in a timely manner. This includes completing the new hire checklist and assigning uniforms.  
    • Assist with terminations.  
    • Assist in the preparation of weekly, quarterly, and annually scheduled reporting.  
    • Schedule and coordinate meetings. 
    • Screen and direct phone calls to the appropriate department. 
    • Process incoming and outgoing mail. 
    • Resolve administrative issues in a timely manner or report it to the GM to avoid escalation. 
    • Maintain inventory of office supplies and order when running low. 
    • Assist with the management of all electronics, POS system, computers, peripherals, cameras, sound systems, etc.  
    • Prepare and send communications, such as memos, emails, invoices, reports, and other correspondence. 
    • Be at the venue for out of operation hours for vendor visits and communicate any info to management team. 
    • Act as a liaison between corporate office and venue management for menu and payroll runs. 
    • Participate in the BEO/events call and follow up on special requests. 
    • Other duties as assigned by the General Manager. 
    REQUIREMENTS: 
    • Minimum 2 years of administrative support and/or restaurant administration experience. 
    • High School diploma or associate degree. 
    • Must possess a strong level of discretion and integrity to manage confidential information. 
    • Must be Proficient in Microsoft Suite.  
    • Must have excellent verbal and written communication skills.  
    • Must be able to work well under limited supervision.  
    • Open availability is preferred. 
    JOB DETAILS AND BENEFITS: 
    • Full-time, non-exempt position.  
    • Health, dental, vision, and life insurance with company contribution offered the first of the month after 60 days of employment. 

    Numbers & Facts

    LocationSanta Monica, California
    Websitehttps://hwoodgroup.com

    Skills

    • Administrative Skillsunmatched
    • Billingunmatched
    • Brand Marketing (Branding)unmatched
    • Calendar Managementunmatched
    • Catering Servicesunmatched
    • Communication Skillsunmatched
    • Cross-Functionalunmatched
    • Electronicsunmatched
    • Event Marketingunmatched
    • High School Diplomaunmatched
    • Hospitality and Tourismunmatched
    • Inventory Managementunmatched
    • Life Insuranceunmatched
    • Mail Processingunmatched
    • Menu Managementunmatched
    • Microsoft Product Familyunmatched
    • Onboardingunmatched
    • Order Suppliesunmatched
    • Organizational Skillsunmatched
    • Peripheral Hardwareunmatched
    • Plan Meetingsunmatched
    • Point of Sale (POS) Systemsunmatched
    • Presentation/Verbal Skillsunmatched
    • Problem Solving Skillsunmatched
    • Restaurantunmatched
    • Telephone Skillsunmatched
    • Time Managementunmatched
    • Vision Planunmatched
    • Writing Skillsunmatched

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