Safety Admin Assistant

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General Summary

Under general supervision of Layne's Safety Department, this position is responsible for performing a variety of administrative and office support functions to ensure the daily operations of the safety department run efficiently.

Essential Job Accountabilities

• Perform a variety of administrative and office support functions to ensure the daily operations of the department run
  efficiently.
  
• Support one or more managers including scheduling meetings, maintaining calendar, and travel arrangements to ensure their
  time is managed efficiently.
  
• Maintain/update reports to ensure compliance with company policies as well as local, state, and federal regulations.
  
• Support functional area by being the point of contact for department procedures and practices to ensure consistency.
  
• Assist department manager and/or supervisors or other staff with their daily functions to ensure department goals are
  achieved.
  
• Review and code departmental expenses to ensure accurate accounting and budgeting.
  
• Maintain department files to ensure they remain organized and current.
  
• Order and maintain inventory of department supplies stock to ensure supplies are available when needed.
  
• Assist in the maintenance of confidential employee records with respect to drug and alcohol testing results, employee training/certification records, and other documents as they relate to the health and safety of employees.
  
• Assist in maintaining third party client required prequalification websites with employee required training records and documentation.
  
• To assist in the administration of the Company Drug & Alcohol Policy, Safety Incentive Program, Accident Prevention Program, and other safety related policies and or programs.
  
• Assist in the preparation and distribution of safety related topics such as tailgate safety meetings, supervisor safety meeting agendas, newsletters, hazard alerts and fatalgrams.
  

Education

• High school graduate or GED equivalent required.
  
• Associates Degree preferred.
  

Work Experience

• 1-2 years of office and administrative experience.
  
• General experience with client required prequalification sites (ISNetworld, Avetta, etc.) preferred
  

Knowledge, skills, and abilities

• Must have knowledge of commonly used administrative and office concepts, practices and procedures
  
• Excellent organizational, time management, and interpersonal skills
  
• Strong customer service focus
  
• Demonstrated proficiency with MS Office Suite and the ability to learn new software quickly
  
• Exceptional problem solving skills with consistent follow through
  
• Ability to maintain confidentiality
  
• Attention to detail and accuracy
  
• Excellent collaboration, verbal and written communication skills
  
• Ability to work well with all levels of staff as well as external customers
  

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Requirements/Skills

• Team player.
  
• Ability to abide by Granite's Code of Conduct on a daily basis.
  
• Overtime may be required at times.
  

Our Benefits at a Glance:

Building tomorrow starts with you, and Granite knows that you can excel only if we support you in and out of the workplace. That is why we offer a broad benefits package that includes paid holidays, sick leave, medical, dental, vision, life insurance, disability insurance, flexible spending plans, as well as spec