Schedule Template Coordinator- MGB Endoscopy & GI

Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Are you highly organized, detail-oriented, and energized by keeping complex operations running smoothly? Join the Mass General Hospital Endoscopy & GI team as a Schedule Template Coordinator, where you'll play a key role in supporting leadership, coordinating schedules and projects, and helping drive operational excellence across a busy, collaborative department.

Qualifications

What You'll Do

• Provide administrative support to medical and administrative leadership, including management of calendars, schedule templates, meetings, coverage, and on-call schedules.
• Coordinate projects and help ensure key milestones and deliverables are achieved.
• Serve as a central point of contact for internal and external stakeholders.
• Maintain and organize important files, records, and documentation in electronic and physical formats.
• Identify and implement opportunities to improve administrative workflows and efficiency.
• Support the planning and execution of meetings, conferences, and departmental events.
• Process invoices, reconcile expenses, and assist with budget-related activities.

What You'll Bring

• Strong organizational, communication, and multitasking skills.
• Experience supporting leaders, managing schedules, and coordinating projects in a professional setting.
• Ability to prioritize competing demands while maintaining attention to detail.
• Proficiency with administrative systems, documentation management, and expense tracking.
• A collaborative, customer-service mindset and commitment to operational excellence.

Education

Associate's Degree Business Administration required or Bachelor's Degree Business Administration preferred

Can this role accept experience in lieu of a degree?

No

Experience

Administrative Support Experience 3-5 years required and Executive Level Support Experience 2-3 years required

Knowledge, Skills and Abilities

• Proficient in using office productivity software such as word processing, spreadsheet, and presentation tools.
• Demonstrated professionalism, integrity, and the ability to handle confidential information with discretion.
• Ability to adapt to changing priorities and work effectively in a dynamic environment.
• Strong problem-solving skills to resolve issues and make sound decisions independently.
• Strong written and verbal communication skills to effectively interact with individuals at all levels of the organization.
• Excellent organizational abilities to manage multiple tasks, prioritize work, and meet deadlines.

Additional Job Details (if applicable)

Why Join Us?

At Mass General Hospital, you'll be part of a world-class healthcare organization dedicated to innovation, teamwork, and exceptional patient care. While this role does not provide direct patient care, your work will have a meaningful impact on the teams that do.

Bring your organization, coordination, and problem-solving skills to a mission-driven team making a difference every day.

Remote Type

Hybrid

Work Location

15 Parkman Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$48,547.20 - $69,409.60/Annual

Grade

5

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement:

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.