Secretary - Campus Support

Reports To: Director of Campus Support

Duty Days: 238 Days

Wage/Hour Status: Non-Exempt

Pay Grade: AS03

Qualifications:

College hours, high school diploma, or GED

Successful work experience in a school office, school department office, or central school office setting

Excellent communication, interpersonal, and organizational skills

Excellent clerical skills with productivity under pressure

Initiative and good judgment in working with the public, employees, and administrators

Excel in English, writing, and spelling

Detail oriented

Ability to follow procedures with minimal supervision

Work with confidential material

Proficient in Microsoft Office Word, Excel, and PowerPoint; typing and file maintenance skills

Expertise in the use of computer, copier, calculator, fax, and other office machines

Experience with budget and general bookkeeping

Primary Purpose:

Provide clerical assistance and office management for the Campus Support Department coordinators and specialists.

Major Duties and Responsibilities:

• Perform secretarial duties for the Campus Support Department coordinators and specialists: draft/prepare correspondence for signature, screen telephone calls, schedule appointments and maintain appointment calendar, process mail, maintain files and supplies, greet patrons and visitors, and provide assistance as appropriate.
• Coordinate communication with Campus Support coordinators, specialists, and other departments.
• Assist in maintaining the website for Campus Support.
• Manage Eduphoria courses for the coordinator team.
• Coordinate staff development sessions, meetings, and division events (including facility, technology, and food service needs).
• Maintain and support district applications related to the Campus Support Department.
• Oversee and update staff records and access to district-wide software and applications acquisition.
• Greet and assist visitors and district personnel at meeting locations.
• Support high school CCFs with necessary post-secondary paperwork.
• Arrange interviews with staffing candidates for coordinators in Campus Support.
• Other duties as assigned.

Equipment Used:

Personal computer, typewriter, printer, copier, calculator, and fax machine.

Working Conditions:

Maintain emotional control under stress. Work with frequent interruptions. Repetitive hand motions. Prolonged use of the computer.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.