Secretary - Director of Specialized Programs

Reports To: Director of Specialized Programs

Duty Days: 238 Days

Wage/Hour Status: Non-Exempt

Pay Grade: AS03

Date Created: 04/2025

Qualifications:

College hours, high school diploma or GED

Proficient keyboarding, word processing and file maintenance skills

Ability to create forms, data/reports, charts and graphs

Excellent organization, communication, and interpersonal skills

General office management skills

Excellent spelling and grammar skills

Knowledgeable of general office machines

Ability to work with people

Ability to make decisions

Ability to keep information confidential

Primary Purpose:

Provide secretarial support and office management to the Director of Specialized Programs

Major Duties and Responsibilities:

• Type correspondence, reports and other documents necessary for the effective operation of the office of Special Education.
• Create forms, data/reports, charts and graphs and other documents.
• Interact, correspond with and track all applicants applying for special education positions being interviewed by the Director of Specialized Programs
• Answer and screen telephone calls into the office of the Director of Specialized Programs
• Maintain files related to the administration of the Director of Specialized Programs
• Assist in maintaining budget records for local, state and federal special education accounts.
• Serve as receptionist to all persons visiting the Director of Specialized Programs' office.
• Manage the operations of the Director of Specialized Programs
• Process all incoming and outgoing mail for the Director of Specialized Programs office.
• Attend meetings related to in-service for secretaries, budget and appropriate procedural matters.
• Assist in preparing for State and Federal reports.
• Input and manage computerized attendance program for identified department personnel.
• Create and maintain training sessions, rosters; reserve training rooms; copy materials; secure room set-up, and technology needs.
• Screen mileage for identified department personnel.
• Prepare documentation and assist with responses to TEA requests.
• Maintain calendars and schedule important events.
• Process necessary orders to support the acquisition of department supplies.
• Support the work of the special education department by completing other tasks at the request of the director.
• Other SHARS Duties as assigned.

Equipment Used:

Personal computer, calculator, printer, copier, and fax machine.

Working Conditions:

Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions; prolonged use of computer.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.