Secretary, Surgery (4819)

Position Summary:

The Secretary, Surgery supports the daily operations of the surgical department by managing scheduling needs, maintaining accurate communication at the control desk, and performing essential clerical and receptionist duties. This role assists with updating surgical schedules, coordinating documentation, and facilitating timely communication between operating room staff, providers, and ancillary departments. Working within a collaborative perioperative environment, the Secretary helps keep workflows organized and information flowing efficiently. Through attentive administrative support and clear communication, this position contributes to efficient surgical services and a safe, well-coordinated patient experience.

Key Responsibilities:

• Maintain and update the surgical schedule through accurate data entry, coordination with clinical teams, and timely communication of changes.
• Provide control-desk support by answering calls, relaying messages, and facilitating communication between the operating room, providers, and support departments.
• Perform clerical tasks such as preparing documents, managing requisitions, organizing records, and supporting departmental reporting needs.
• Greet and assist staff, providers, and visitors, ensuring courteous, professional communication in all interactions.
• Compile and distribute daily information needed by operating room teams, including updates to case logs or workflow changes.
• Assist with special projects and administrative functions that support overall efficiency and quality within the surgical department.

Licenses and Certifications Required:

• None

Educational Requirements:

• High School/GED with completion of Medical Terminology preferred or equivalent work experience.

Experience Requirements:

• Ward Secretary experience in an acute hospital setting is desirable.

Special Skills or Training Requirements:

• Must have computer skills/ understanding of Excel/ Microsoft word, ability to run graphs as requested.

Physical Requirements:

The Secretary, Surgery primarily works in an office or surgical support environment that requires prolonged sitting, frequent keyboard use, and continuous telephone and computer communication. The role may involve occasional walking or rapid movement within the surgical area, as well as light lifting of files, supplies, or office materials. Adequate vision, hearing, and manual dexterity are essential for accurate data entry and effective communication in a fast-paced setting.

Environmental Requirements:

This position operates within a surgical services environment with frequent exposure to clinical workflow demands, multiple interruptions, and time-sensitive responsibilities. The role works near operating room areas where fast-paced activity and urgent communication are common. Although direct exposure to clinical hazards is limited, adherence to confidentiality, safety standards, and information-security protocols is required to support safe and effective department operations.