Proficient skills in typing, word processing, filing, and account maintenance
Effective communication, organizational, and interpersonal skills
Ability to operate and trouble-shoot computers and other office equipment
Ability to use the English language proficiently
Ability to use basic mathematical operations
Ability to work with frequent interruptions
Ability to work within a specified behavior management system
Ability to learn and utilize specialized therapeutic restraint techniques to control student behavior, when appropriate
Bilingual skills preferred
Knowledge of PowerSchool student information system preferred.
Knowledge of Excel or access spreadsheets
Ability to communicate effectively orally as well as written expression
Experience:
Three years secretarial experience in a public education environment preferred
Major Responsibilities and Duties:
Organize and manage the routine work activities in the school assigned.
Initiate and maintain administrative office functions.
Answer telephones and interact courteously and effectively with parents, students, school personnel, and visitors.
Assist parents, students, staff and client districts as needed.
Maintain daily staff and student attendance records, and report information to the special schools and Business Services division and school districts in a timely manner.
Maintain personnel time records including sick leave, vacation and special requests.
Maintain inventory of school supplies, mailing list, -, visitor logs, and office communication.
Schedule meetings and appointments, and maintain calendar for principal and other personnel as assigned.
Assist principal with development and management of the campus budget.
Assist principal in the preparation and routing of reports, memos, and other documents.
Assist principal in maintaining accurate accounting records, payroll and student records
Receive, store, and issue supplies and equipment.
Sort, distribute, and/or deliver mail and other documents.
Keep informed of and comply with state, department, and division policies and regulations concerning primary job functions.
Maintain staff and student files.
Type campus and/or division correspondence and route as directed by the principal/designee.
Treat all staff with dignity, integrity and respect.
Maintain confidentiality of information.
Conduct physical searches as needed.
Perform other duties as assigned by the principal or senior director.