Senior Accountant - Operations

Primary Purpose:

Maintain the general ledger for major funds including the General Fund. Responsible for the timely and accurate preparation of monthly and end of the year financial reports and maintaining the general ledger and program accounting for the General Fund and other funds as assigned. Analyze operating results in terms of accounting results, operating results, and trends and provide monthly reports to the Senior Director.

Qualifications:

Education/Certification:

• Bachelor's degree in Accounting from an accredited university
• Certified Public Accountant (CPA) or Master of Professional Accountancy (MPAcc) preferred

Special Knowledge/Skills:

• Knowledge of Governmental Accounting and Texas Education Agency Financial Resource Guide
• Ability to use personal computer and software to create spreadsheets, databases, and perform work processing
• Strong communication, organizational and interpersonal skills

Experience:

• Minimum of five years of experience with the following:
• Five years of public sector experience with extensive familiarity of fund accounting
• Experience in preparing, analyzing and interpreting budget and financial operating information
• Experience with governmental accounting

Major Responsibilities and Duties:

• Maintain complete and systematic records of financial transactions.

• Maintain HCDE's general ledger for the General Fund and other funds assigned on a current basis, and prepare all required journal entries, budget transfers, and other adjustments according to monthly closing schedule provided by the supervisor related with the previous month for the funds assigned.

• Analyze the general ledger and interpret financial information to provide recommendations for improvement to the Senior Director.

• Assist Division budget managers with accounting transactions, and review of reports.

• Prepare/review timely and accurately quarterly, semi-annual and annual grant reports and submit to Senior Director for review.

• Prepare budgets for the funds assigned in accordance with federal, state and local government standards (TEA and GAAP).

• Prepare analysis and periodic management reports regarding program status dealing with budget sustainability for all divisions.

• Provide daily, weekly and monthly support to the Center for Afterschool Enrichment (CASE) including assistance with budget preparation and adjustments, purchase requisitions, redistributions, time and effort and other support as needed for all funding sources under the CASE program umbrella.

• Prepare monthly financial, reimbursement and ad hoc reports, including drawdown reports as needed, for each individual grant, and submit to the Senior Director for review and approval, no later than the 7th of each month.

• Prepare financial and operational grant reports to the various agencies in accordance with the deadlines prescribed by these agencies.

• Ensure all grant expenditures are in compliance with grant requirements, OMB Circulars and applicable federal, state and local requirements

• Support the Facilities division providing assistance as needed with budget review and analysis, journal entries, purchase requisitions and other support as needed

• Prepare the annual Indirect Cost report and submit

• Work with annual accountability reports, cost savings reports and risk assessment processes.

• Record details of financial transactions in appropriate journals and subsidiary ledgers.

• Review fund transactions monthly; develop corrections for the Supervisor's signature.

• Prepare the Schedule of Expenditures for Federal Awards (SEFA) as needed along with projections for the final report at fiscal year-end.

• Prepare all required journal entries, budget transfers, and other adjustments according to monthly closing schedule provided by the supervisor related with the previous month for the funds assigned.

• Update the Accounting and Procedures Manual and the SharePoint Portal as needed.

Special Requirements

• Assist in the coordination of year end closing
• Assist the in the preparation of the Annual Comprehensive Financial Report (ACFR) and year-end financial reports and schedules.
• Review and update the schedule of Federal Financial Assistance Report and statistical tables for the ACFR.
• Assist in the preparation of the monthly budget amendments (if needed for the assigned funds) and budget amendments report for board approval on a timely basis
• Prepare all fixed assets tables and reports in preparation for the year-end.

General Department Standard Requirements

• Provide excellent customer service to all users regarding all accounting and business functions.
• Maintain updated Desk Procedures for all assigned duties. Attend all meetings as required.
• Attend all meetings as required.
• Serve on the Business Services Leadership Team.
• Demonstrate behavior that is professional, ethical and responsible.
• Participate in Business Service trainings as a presenter or team member.
• Keep informed and updated on federal, state and local policies and regulations concerning primary job functions.
• Work cooperatively with Budget Manager and serve as a backup as needed.
• Perform Account analysis as needed.
• Maintain confidentiality of information.
• Perform other duties as assigned by the Senior Director or the Chief Financial Officer Services.