Senior Accounts Payable Coordinator

The Vertex Companies, LLC (Vertex) is a $180M global consulting firm that integrates strategic advisory, project management, and dispute resolution services for organizations facing complex challenges in a world of risk. We embody our core values of embracing lifelong learning, operating with urgency, maximizing value, and driving collaboration to better outcomes for our clients, colleagues, and communities. Join us if you are looking for a career that offers you a chance to love what you do and deliver meaningful impact.

The Senior Accounts Payable Coordinator plays a key role in ensuring the accurate, timely, and efficient processing of accounts payable transactions. This position combines hands-on transaction processing with senior-level ownership of reconciliations, issue resolution, reporting, and process consistency. The successful candidate will serve as a knowledgeable resource for vendors, subcontractors, and internal stakeholders while supporting the Accounts Payable Manager and month-end close activities.

• Invoice and payment processing: Review, validate, code, and process vendor invoices and check requests; organize and distribute invoices; and ensure transactions are properly supported and approved.
• Payment execution: Prepare and process checks, electronic transfers, and ACH payments accurately and in accordance with established schedules and controls.
• Account reconciliation: Reconcile payments and vendor accounts, monitor outstanding balances, and ensure accounts remain current.
• Issue resolution and escalation: Serve as a primary point of contact for complex accounts payable questions and escalated invoice, payment, and statement discrepancies; coordinate with subcontractors, vendors, and internal personnel to resolve issues promptly and professionally.
• Controls and prioritization: Apply sound judgment to prioritize time-sensitive payments and resolve exceptions while maintaining strong internal controls.
• Vendor administration: Maintain accurate vendor records and support the integrity and completeness of vendor files while promoting a positive vendor experience.
• Reporting and close support: Produce monthly accounts payable reports, prepare account analyses, assist with month-end closing activities, and support special projects and ad hoc analysis for the Accounts Payable Manager.
• Operational support: Monitor the accounts payable inbox, respond to payment inquiries, identify recurring issues, and help promote consistent and efficient accounts payable practices.
• Cross-functional partnership: Partner with internal teams to improve invoice flow, documentation, payment accuracy, and overall process efficiency.
• Process and team leadership: Identify opportunities to strengthen processes and reduce delays, and provide guidance and knowledge-sharing support to other team members as needed.

Additional Information

Notice to Third Party Agencies:

Please note that The Vertex Companies employs a fully staffed recruiting team. We do not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Agreement, Vertex will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Vertex explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Vertex.